Navigating the AWC Student Portal: A Comprehensive Guide

This article serves as a comprehensive guide to help students navigate the Army War College (AWC) student portal and related processes. It covers a wide range of topics, from accessing academic support to understanding in-processing procedures and family programs.

Academic Writing Assistance at the AWC

The Army War College (AWC) offers comprehensive writing support through its Academic Writing Center (AWC). Both online and in-person appointments are scheduled through TracCloud. These appointments are designed to provide students with personalized assistance to enhance their writing skills and overall academic performance.

Scheduling and Preparing for AWC Appointments

Scheduling: Appointments, lasting one hour, can be scheduled up to 7 days in advance, with a minimum 24-hour notice.
In-Person Appointments: Students should bring two printed copies of their writing, all prompts and instructions from the professor, all research materials (if applicable), and any specific questions or concerns about their draft.
Graduate Student Support: All UC graduate students can utilize the AWC for writing assistance regarding their coursework and final writing experiences. The AWC also holds free writing workshops for graduate students.

What if you can't make your appointment?

It is important to cancel any appointments you cannot make in a timely manner.

Documentation of AWC Visits

If an instructor requires documentation of an AWC visit, students should request this from the AWC staff.

Asynchronous Tutor Feedback

If there are any questions regarding asynchronous tutor feedback submissions, students should contact the AWC directly for clarification.

Read also: Comprehensive ETAR Guide

Arrival and In-Processing at Carlisle Barracks

Initial Actions Upon Arrival

All Army students will report their official travel orders to Carlisle Barracks. Sister Service students will report NET July 16, 2025, and NLT July 23, 2025, at the Army War College G1/Personnel Office in Anne Ely Hall, Room 233, 46 Ashburn Drive. There is no uniform requirement to sign in, but bring your orders.

Centralized In-processing Appointment

After signing in, students will have time to complete initial in-processing tasks and settle in before their scheduled Centralized In-processing appointment at Collins Hall, 650 Wright Ave.

What to Expect: The appointment takes about 3 hours. Bring your security badge, ID card/CAC, military medical and dental records.
Medical Screening: At Centralized In-Processing, you'll receive an appointment for medical screening at Dunham Army Health Clinic and can make appt. for optional Army Wellness Center assessment. Spouses welcome to attend & have bio photo taken, no kids.

Key In-processing Tasks

Child & Youth Services (CYS) Registration: Start the registration process for Child & Youth Services registration ASAP. The process will take a few days and could take up to 21 days depending on the child's level of need. CYSS registration IS NECESSARY for CDC, Youth Sports, Youth Camp, Youth Services. CYSS registration is NOT necessary for participation in the family picnics and welcome jams planned for all age groups.
Security Office: Visit the Security Office, Collins Hall Rm B087, weekdays, 8:00 - 11:30 am and 1:00 - 3:30 pm. Bring hardcopies of security training forms IAW Online In-Processing instructions.
Travel Restrictions: Any travel outside the local area, 250 miles, will require the Service member to be on a Service approved Absence/Leave request. Army personnel can coordinate with the USAWC G1 for this approval, all other students will need to coordinate with the appropriate Senior Service Representative office. 717.245.4968.

Service-Specific Orientations

US Navy and USCG Student Orientation: Date July 28 - 30, Orientation sessions for Navy and Coast Guard students, Rm 3089 joint service common area.
US Air and Space Force students "re-blueing" Orientation: July 28 - 30, Classes & icebreaker among Air Force colleagues, and briefings from the Air Staff. Senior Air Force Rep Col. Reserve Officer Senior Representative, Col. National Guard Senior Representative, Col.

Family Support and Integration

The AWC recognizes the importance of family support and offers various programs and activities to integrate families into the Carlisle Barracks community.

Family Programs and Services

ACS Orientation: Visit ACS at 46 Ashburn Dr. for orientation to the Exceptional Family Member Program, EFMP, and to learn about its signature programs: Family Advocacy, Army Emergency Relief, and Survivor Outreach Services. 245.4357.
Military Spouse and Family Studies Program: Spouses (and students who attend) will also hear about the educational and developmental offerings available through the Military Spouse and Family Studies Program.
Emergency Services: Mandatory upon moving into on-base housing: Emergency Services Building, bldg.
Social and Athletic Activities: These ARE part of the Carlisle experience. Remote families can plan weekend visits to join geo-bachelor students and socialize with seminar colleagues for key events, highlighted below. Each year's social activities reflect the character of the student body. Most are held on base, most call for casual dress. (The Joint Ball is an exception: optional, held off base, formal).
Class Dues and Social Activities: Each class will make decisions about class dues and social activities; you can anticipate expenses of class dues, e.g., class gift and yearbook, and social events come with a per-person price tag. The resident student body will form a non-profit organization for the class, with representation from each of the student seminars.
Spouse Project: Spouses (U.S. and International) produce a Spouse Project that contributes to the family readiness body of knowledge based on their senior spouse experience.

Recreational Opportunities

MWR RV Storage: MWR has two lots for RV Storage with 20, 30 & 40 spaces -- one next to the Exchange behind the MWR Outdoor Recreation warehouse, and a lot next to Barracks Crossing MWR Skills Development Center & Visitors’ Center. Call now, 717-245-3020, to be placed on the waiting list.
Summer Soccer Academy: The Summer Soccer Academy (Aug 12 - 16) is an annual sports camp that is offered at McConnell Youth Center. Date: Mon-Fri, July 29 - August 3, Morning session kindergarten - grade 2, Afternoon session grades 3 - 6. Call about registration: 717.245.3318.
Middle School and High School Social: Informal, fun, and free for Middle School 6th - 8th graders and High School rising 9th-12th graders. Find old friends and meet new ones through icebreakers, group games, dancing, and food. at the Knowledge Commons. Ice Cream, Carnival Games, and FUN! You do NOT need to be a CYS member to attend!Optional H.S.
CPR/1st Aid & Babysitter Basics: Must be a CYS member to attend. Only 20 slots available. Only 20 slots available. Monday Practices & Wednesday Games for approx. Tuesday Practices & Thursday Games for approx.

Community Events

Convocation: Convocation in Bliss Hall is the formal beginning of the Class of 2025 year. Seating is limited and spouses are welcome to view broadcasts in seminar rooms. UNIFORM: Class B/Service equivalent for students.
Welcome Expo: Welcome Expo is a one-stop information fair to learn about on-post recreation; registration for fitness classes, youth sports, Scouts, trips; AND downtown churches, restaurants, arts, retailers, community-based non-profits, 'deals' and more. In a very informal yet organized setting, students and spouses and kids will enjoy the helpful laydown of all the activities you can consider for your year.
Social Event: Social event that precedes AWC/CBks Welcome Briefing for students and their spouses to connect and begin building relationships for the AWC year. Light refreshments served.
AWC/CBks Welcome Briefing: US Army War College and Garrison Leaders welcome student families to the AWC and Carlisle Barracks. Students are encouraged to attend with their spouses to hear how spouses and families are integrated into the AWC academic year, and about many of the family life programs and functions on Carlisle Barracks.
Class-Wide Welcome Picnic: This event is a class-wide welcome picnic and, simultaneously, an informal team-building activity for seminar students, at the swimming pool/picnic site behind the LVCC.
Community Yard Sale: All homes on post invited to participate; space available for off-post residents. The yard sale is open to the public.

Visiting Carlisle Barracks

Visitors proceed to Claremont Gate on Claremont Road. The gate guard does after-hours processing. Visitors must present a valid photo ID for a background check. Please call the Visitor Center (717) 245-3721 or -3733 if you need assistance.

Academic and Administrative Requirements

Prior to Arrival

IDE and JPME 1: Students are strongly encouraged to complete IDE and JPME 1 prior to attendance at AWC.
Transcripts: Please have your university send your official transcript electronically via Parchment (preferred method) to: Air University Resident Program.

Air Force Specific Requirements

Narrative-Only PRF: ADAF students must have a Narrative-Only PRF completed and submitted to AFPC by their losing unit/MPF prior to departing base. This is a member and losing senior rater/MPF responsibility.
myEVAL OPB: Active-Duty Air Force students must work with their losing unit to ensure their OPB is finalized in myEVAL prior to departure. IAW DAFI 34-2406, 1.4.2.2.1. officer evaluations are due to the MPF no later than 30 calendar days after close-out. Upon arrival, and once in-processed, if the OPB site is not finalized, the site can disappear. This is a known glitch due to the system not recognizing one individual moving to another PASCODE. To avoid any re-work or creating the OPB site from scratch, work with your unit to ensure it is signed and loaded in your records prior to departure.
Fitness Standards: IAW DAFI 36-2686, 3.1.2. Officers must have a current passing Fitness Assessment (FA) prior to attending any resident ODE program. US Air Force students (Active Duty, Guard and Reserve) must maintain a current passing FA throughout the academic year IAW DAFMAN 36-2905.

Security Clearance

All US Military and DoD Civilian students must have a current or interim Top-Secret (TS) valid through 20 May 2027. Non-DoD Civilian students require a Secret Clearance. Losing units must complete a transfer of clearance status to AWC upon PCS/TDY to AWC. Please contact the AWC Security Manager, Mr. If your TS clearance is within 90 days of the 5-year expiration date, you must complete your e-APP/SF-86 with your current security manager. NOTE: If you do not currently have a TS clearance, please initiate it with your Unit Security Manager ASAP as Maxwell will not initiate security clearance upgrades for students. Transfers-in-Status (TIS) are no longer accepted, and all students will attend an indoc brief upon arrival. Please contact the AWC Security Manager Mr.

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Leave Policy

Take sufficient leave prior to arrival at AWC to avoid falling into a “use or lose” situation during the academic year. AWC will NOT authorize ordinary leave to students during the academic year, except for a two-week holiday break in December. If leave is authorized, it will be processed on the 988 for your home station unit.

Training Requirements

All US Air Force students (Active Duty, Guard, Reserve, Civilians) must be current in all their MyLearning training requirements throughout the academic year. This includes the three Total Force Awareness Trainings (TFAT) and trainings listed above. “Cyber Awareness” and “Unauthorized Disclosure of Classified Information and CUI” courses are in MyLearning for DAF personnel. “Cyber Awareness” course in JKO (or other branches of service/agency equivalents) are acceptable if you do not have an Air Force MyLearning account. A record will not be maintained in the system for future reference). All training must be valid through the duration of the academic year.

DEERS Updates

All DoD students must update their information in DEERS by the first day of class. Your career field managers/headquarters will use this to communicate with you while you are here.

Base Access and CAC

All students must have base access. All students must possess a valid DoD CAC prior to arrival at AWC that will remain valid through the duration of the academic year.

Civilian Student Specifics

Civilian students attend AWC in a TDY status; ensure your travel orders reflect two fund cites: one for FY25 and one for FY26. Also, work with your home station Commercial Travel Office (CTO) and Orders Approving Official (AO) to help you find lodging in accordance with local per diem rates. Because civilian students attend AWC in a TDY status, their pay and leave records are maintained by their home station.

Read also: Accessing the MUSD Student Portal

Early Reporting

Officers designated as class leaders (AKA ‘First 30’) will have an early report date to receive advance instruction. First 30 must report NET 22 Jun 2026 and NLT 07 July 2026 to attend a week-long orientation from 27-31 July 2026. Advance written permission must be obtained should early reporting be required (i.e. mandatory return from remote assignments). Normal CONUS and OCONUS moves do not meet this intent. Early reporting requests for personal convenience will not be approved. If an early reporting request is approved, include the following statement on officer's orders: “Early Reporting Authorized.

RWRC Days

RWRC Days are embedded into the academic calendar to provide additional opportunity for in-depth study, research and writing, and collaborative project development. Typically, each week includes an RWR or SRP day, often a Wednesday; exceptions will occur.

CBSC

Join the CBSC and learn about the CBSC sub-clubs, luncheons, trips, and activities. Strollers welcome. Vendors and refreshments will be provided. Come join the fun! and International) produce a Spouse Project that contributes to the family readiness body of knowledge based on their senior spouse experience.

AEC Connect Guide

AEC Connect is the online portal used to manage accommodations for students with disabilities. This section provides instructions for both students and faculty/instructors.

Instructions for Students

Logging In

Log in to AEC Connect with your DuckID and password.
If you have trouble logging in, go to duckid.uoregon.edu to manage your Duck ID or reset your password. If you still cannot log in, contact AEC.
If you need assistance navigating our online portal, please request an AEC Connect Orientation.

Requesting Accommodations and Sending Notification Letters

A notification letter is the official communication to faculty outlining the appropriate accommodations established for an individual student. Notification letters must be sent in order for students to utilize their accommodations. Therefore, students are encouraged to send notification letters during the first week of the term.

To view your approved accommodations, log in to AEC Connect and click "My Eligibility" on the left toolbar.
Log in to AEC Connect with your DuckID and password. This will take you to your Dashboard.
Find the box titled “Your To Do List”.
Click “Request Accommodations”.
Check the box next to each class you’d like to use accommodations in and click “Apply the same accommodations to all selected courses” if you would like to utilize the same accommodations for all classes.
Video Tutorial: Requesting Accommodations and Sending Notification Letters

Modifying and Resending Notification Letters

Students may need to modify which accommodations they prefer to be included in their notification letter(s) and resend these letters to their instructor(s).

Log in to AEC Connect with your DuckID and password. This will take you to your Dashboard.
Find the box titled “Accommodation Requests” and select “View Request Detail”.
This will take you to the “Accommodations Requests” page. Find the course you would like to modify the notification letter for and select “Modify Request”.
Next, find the box titled “Select Accommodations” and select the new accommodations you would like to utilize for this course.
Once you have selected your new accommodations, click “Update Request”.
Once you are done, you will see a notification at the top of the screen that says, “Success! Your action has been completed.”
Your request will be reviewed and approved by AEC staff within the next business day.

Submitting Exam Requests

Exam requests are submitted in AEC Connect for each exam that students want to take in the testing center to receive their accommodations. AEC works with the University Testing Center, located in Knight Library 31, to administer accommodation exams. Students are encouraged to submit exam requests ASAP each term. You can always modify or cancel a request later.

Log in to AEC Connect with your DuckID and password. This will take you to your Dashboard.
Last, check whether the exam is on Canvas or paper.
Click “Add Exam Request” under “Form Submission”.
Exams should typically be scheduled at the same time as the class. You will generally need instructor approval to schedule the exam at a different time.
Video Tutorial: Submitting and Modifying Exam Requests

Deadlines for Submitting Exam Requests

For exams during weeks 1-10: Students must submit requests a week in advance. We are generally able to make late exam requests work.
For exams during finals week: Students must submit requests by the Friday of week 8 to guarantee their spot. This will include the date, time, and location of the exam.

Requesting Alternative Formats for Reading Materials

This will take you to your Dashboard.
Find the box titled “Accommodations” on the left side of the page.
Click "Alternative Formats".
In the top right corner, click on "Requests".
Scroll down until you find a box labeled "Reading Materials"
Select the class from the drop-down menu, and add the Reading Material title, ISBN (If applicable), Publisher (if applicable), Author (if applicable), Edition (If applicable), and any Notes.
Hit 'Upload Document' in the 'Form Submission' box below.
If you submitted a book that you purchased, return to the Alternative Format Page. In the top right corner, click on "Upload Receipt".
Scroll down until you see a box labeled "Receipt Detail".
Upload the receipt, select which class the receipt is for, and hit submit.
For conversion of books, proof of ownership is required before AEC can begin any conversion work. This may be a receipt or verbal verification that the book belongs to you. If you have a receipt, login to AEC Connect, click alternative formats, and upload the receipt. Receipts are not required for conversion of any other material (i.e. Back to Top

Instructions for Faculty/Instructors

The Instructor Portal is a helpful tool designed to assist you in managing approved accommodations for students with disabilities enrolled in your classes. Using the portal, you can view each of your students’ notification letters in one place. Only students who are registered with AEC for accommodations and who have requested their notification letters will appear in the Instructor Portal.

Accessing the Instructor Portal

This will take you to your Instructor Portal.
Click “Continue to View Student Accommodations”.

Completing a Testing Agreement

Next, click “Alternative Testing” on the left side of the screen.
Click “Testing Agreement” at the top right of the screen.
Find the course you are completing the testing agreement for and click “Specify Testing Agreement”.
Under “Exam Management Method”, choose an option from the dropdown menu:
- AEC Will Proctor Exams: AEC, in partnership with University Testing Center, will proctor accommodated exams for this course when requested by students.
- I Will Proctor My Own Exams: Instructor will provide testing accommodations themselves. No testing agreement needed. Selecting this will give a message to students in AEC Connect that exam requests are not needed for this course. Important Note: If you want to provide testing accommodations on your own, independent of AEC/University Testing Center: Please ensure you can provide ALL accommodations (e.g. ability to listen to music, individual room, etc.). Double check your students' approved testing accommodations. If you are unsure if you can provide all accommodations, it is advised to have AEC proctor your exams instead.
- My Class Has No Exams: Class does not have any exams. No testing agreement needed. Selecting this will give a message to students in AEC Connect that exam requests are not needed for this course.
- My Class Has Only Take-Home/Non-Proctored Exams: Class only has take-home exams. No testing agreement needed.
Complete the “List of Questions” and “Contact Information”. Important Note: The instructor is responsible for adding any approved extra time amounts in Canvas. AEC/University Testing Center does not have access to your Canvas site.
Next, click “Confirm to Proceed” and “Submit Your Selection” at the bottom of the screen.
Complete the “List of Questions” and “Contact Information”.
Scroll to the bottom of the page and click “Update and View Exam Dates”.
Fill in the exam details for all exams that will be given this term. After each individual exam, click “Save Exam Date”.
- Exam Type: Quiz, Exam, Midterm, or Final
- Approval Method
- DateTime
- Standard Length of Exam (in Minutes)
- Additional Note for Staff if needed (optional)
After you enter each individual exam, click “Save Exam Date”. The “Back to List” button will take you to the list of all your exam dates. If you have the exam ready, you can upload it under “Upload Exam File”.
Your testing agreement is now complete! Thank you for your help in providing accommodations for AEC students!

Modifying a Testing Agreement

This will take you to your Dashboard.
Click “Continue to View Student Accommodations”.
Next, click “Alternative Testing” on the left side of the screen.
Click “Testing Agreement” at the top right of the screen.
Find the course you are modifying the testing agreement for and click “View/ Modify Testing Agreement”.
Now you can make any changes you would like to the testing agreement.
Video Tutorial: Modifying a Testing Agreement

Copying a Testing Agreement Across Different CRNs

Log in to AEC Connect with your DuckID and password. This will take you to your Dashboard.
Click “Continue to View Student Accommodations”.
Next, click “Alternative Testing” on the left side of the screen.
Click “Testing Agreement” at the top right of the screen.
Find the course with the testing agreement you want to copy and click “View/ Modify Testing Agreement”.
Click “Copy Testing Agreement” at the top of the screen.
Find the box that says, “Copy Testing Agreement To” and select the course you would like to copy the testing agreement to.

Uploading an Exam

Log in to AEC Connect with your DuckID and password. AEC will never assume that it is okay to schedule an exam request contrary to your instructions.
Video Tutorial: Addressing Student Exam Requests Outside Parameters Outlined in Testing Agreement

Adding a New Instructor (e.g. GE, TA, etc.) to a Course

Accommodation information is strictly confidential. Only add those on a true need-to-know basis, such as a GE that administers exams for you. Anyone added as an instructor will have access to student accommodation requests in that course, and will receive future notification letters and exam requests.

Log in to AEC Connect with your DuckID and password. This will take you to your Dashboard.
Click “Continue to View Student Accommodations”.
Next, click “Add Instructor” on the left side of the screen.
Select the class you would like to add an instructor to.
Under “Type”, select the dropdown to add an additional instructor to the course or replace all instructors with the new instructor.

Viewing Student Accommodations

Log in to AEC Connect with your DuckID and password. This will take you to your Dashboard.
Click “Continue to View Student Accommodations”.
Find the section under “Students Who Requested Accommodations” that says: “Export Data: Students”.
Select “View” for each student.
Here you will be able to view each student’s accommodations for the term.
Instructors can also search through the list of students who have requested accommodations by clicking the “Refine Search” button under the “Students Who Requested Accommodations” section.
Lists can be exported to Excel by expanding the “Export Data: Students” tab.

Dress Code and Uniforms

Over the course of a year, students will need to be prepared for uniform requirements that can include multiple options each week. The Exchange has very limited military clothing items but can take orders. The closest Military Clothing Sales is located at Fort Indiantown Gap about an hour away in Annville, PA.

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