Navigating Bursar Services at Oklahoma State University

Oklahoma State University (OSU) provides a comprehensive suite of Bursar Services designed to manage student accounts, tuition payments, and financial obligations. These services offer operational support to the Student Financial Center, academic departments, and administrative offices, ensuring a streamlined financial experience for students. Enrollment at Oklahoma State University incurs a financial obligation and responsibility of the student to pay all amounts owed in a timely manner. In order to remain in favorable financial standing with the University, and thereby continue to participate in its educational programs, services, and benefits, a student must meet all financial obligations incurred at the University on or before the billing due dates.

Accessing Your Bursar Account

Students can access their bursar account information and manage payments through the university's online portal. At OSU Stillwater/Tulsa Bursar Account under Quick Links students can view their billing statement, semester account activity, set up authorized users, and pay online at my.okstate.edu.

Authorized Users

Students have the option to add authorized users to their accounts at one.ou.edu. Authorized users can view their student's account and make payments using the authorized user login. This feature allows parents or other individuals to assist with managing and paying the student's bills.

Making Payments

The quickest way to make your payment is online at ONE.ou.edu. OSU offers multiple payment methods to accommodate student preferences.

Online Payments

Payments made online with an eCheck from your checking account are easy and convenient. The university encourages students to utilize online payments for their bursar bills through ONE.ou.edu. This method provides a secure and efficient way to manage financial obligations.

Payment Deadlines and Late Fees

Payment is due prior to the 15th of each month. If the 15th falls on a weekend, the due date is extended to the next business day without penalty. Late fees, holds, and enrollment cancellation can be avoided by paying by the published deadline. Accounts must be paid in current before a student is eligible to enroll for future semesters or receive any records from the University. A late payment penalty of 1.5% will be assessed monthly (19.56% APY) for any past due charges.

Last day to pay Fall without service charges Sept. 25
Last day to pay Fall without late fee Nov. 25
Last day to pay Spring without service charges Feb.

Multi-Factor Authentication (MFA)

In our ongoing efforts to combat fraud, maintain a high level of security, and keep your personal information secure, you will be required to utilize multi-factor authentication (MFA) when accessing our tuition payment system. MFA is one of the most effective ways to confirm the identity of the person logging into your account. If you do not have a security profile, you will be prompted to create a profile and enroll in MFA before you are able to make a payment.

Understanding Your Billing Statement

Oklahoma State University combines enrollment costs and charges from different areas on campus into one consolidated account. The Bursar Office generates a monthly electronic billing statement (e-bill) on the last business day of every month detailing charges, credits, and payments that occurred during the month. Statements are calculated on the last working day of each month and online statements are available at ONE.ou.edu on the first business day of the month.

Payment Plans

In efforts to assist our students in meeting financial obligations, Oklahoma State University offers a semester-based payment plan as an alternative to the traditional lump-sum payment method. This plan provides an opportunity for families (authorized users) and students to pay University-billed expenses in regular monthly payments. No finance charges are associated with the payment plan or bursar holds if payments are made as promised. The payment plan is available online each semester. The student can sign-up online at my.okstate.edu by clicking on the OSU Stillwater/Tulsa Bursar Account under Quick Links. September 15th is the deadline to enroll in the Fall plan and February 15th is the deadline to enroll for the Spring plan. There is a $25 non-refundable application fee due at the time of application each semester.

Installment Plan at OSUIT

Do you offer an installment plan? Yes. You can divide your balance into five, four or three installments. will be due on the 15th of every month. select. Learn more about the Payment Option Plan.

Read also: Financial Aid at CCGA

Consequences of Delinquent Accounts

Several consequences may arise if a student's bursar account becomes delinquent.

Financial Penalties

All delinquent accounts accrue a penalty at the rate of 1.5% monthly (19.56% APY). Any charges incurred by the University in an effort to collect on delinquent accounts are assessed to and will be the responsibility of the account holder. A student will reimburse the University the fees of any collection agency which may be based on a percentage of the debt (at a maximum of 33.3%). All costs and expenses including reasonable attorney's fees the University incurs in such collection efforts will also be owed the University. These costs will be assessed to the student's bursar account and included in the balance due.

Enrollment Cancellation

Unresolved past due bursar account obligations can automatically terminate future term enrollment. If the account is not in good standing, enrollment is subject to cancellation, usually occurring prior to the 1st day of class of that semester.

Impact on Records and Enrollment

Accounts must be cleared before a student drops/adds classes or enrolling for subsequent semesters.

Collection Efforts

A student may be contacted on all phone numbers, including cell phones, provided to the University as a source of contact. This includes contact from its agents, representatives, and attorneys (including collection agencies) for purposes of collecting any portion of the account financial obligation which is past due.

Read also: Comprehensive Guide to OU Bursar

Credit Rating

Delinquent account information is disclosed to credit reporting agencies, which could endanger the student's credit rating on a local or national level.

Warrant Intercept Program (WIP)

Past due accounts are presented to the warrant intercept program (WIP) that captures state income tax refunds to pay outstanding OSU debt.

Additional Bursar Services and Policies

Oklahoma State University extends bursar optional charging privileges to students in order to facilitate use of campus based services. Bursar accounts must remain current or charging privileges may be revoked.

Late Enrollment Fee

There is a $100 late enrollment fee if enrollment occurs after the first day of class.

Title IV Authorization

The US Department of Education requires OSU to obtain authorization to pay all charges on your bursar account for the current semester with Title IV financial aid with question #1 on your online financial aid tab. If you declined or do not accept (question #1), then Title IV aid will only pay current tuition, related fees, room and meal plans (if contracted with the OSU). Other current semester charges such as your parking permit, library fines, athletic all sports ticket, study abroad program fees, student store, orange tech and health center charges will remain unpaid which could result in having an enrollment hold if not paid by the due date, even if you have a credit balance on your account after authorized charges have been paid. Accept question #2, if you desire to allow OSU to apply Title IV financial aid to prior year institutional charges up to $200 on your student account for the current academic year. Beginning July 1, 2008, the amount of Title IV financial aid that can be used to pay prior academic year charges is limited to a total of not more than $200. If you decline, Title IV aid will only pay current academic year charges. Summer-term charges are considered prior academic year charges in the Fall term. You do not have to authorize again once you are a student at OSU.

Scholarships

Many students receive various scholarships from sponsors external to OSU. Typically, the sponsoring organization sends funds directly to the University to be applied to the student's account for payment of costs associated with attending OSU. Scholarship funds received directly by the student should be brought to the Bursar Office for deposit to his/her bursar account to facilitate the necessary governmental reporting. Notify the Bursar Office prior to the semester's due date when a sponsor requires a billing invoice from OSU in order to process payment. OSU does not accommodate requests from third-party entities containing the language mandating they be the payor of last resort or other aid must be processed prior to their payment.

Form 1098-T Tuition Statement

OSU is required annually to furnish you with a Form 1098-T, Tuition Statement, which reports qualified tuition and related expenses associated with your enrollment at OSU. This information assists you in determining whether you, or the person who can claim you as a dependent, may take either the tuition and fees deduction or claim an education credit to reduce federal income tax. For more information, see IRS Pub. 970, Tax Benefits for Education. Log into my.okstate.edu by clicking on the OSU Stillwater/Tulsa Bursar Account under Quick Links, and your 1098T statement is located on the welcome screen just below Statements. In order for us to prepare the forms accurately, Federal law requires you to furnish us with your correct taxpayer identification number (TIN). Generally, this number is your Social Security Number (SSN) or, if you do not have one, your individual taxpayer identification number (ITIN).

Checks

A paper check as payment authorizes Oklahoma State University to clear that check electronically. Bank accounts may be debited the same day payment is received. Electronically cleared transactions appear on bank statements even though paper checks are not presented to the financial institution. Any resubmission due to insufficient funds may also occur electronically. All transactions are secure and payment by check constitutes acceptance of these terms. Returned items are assessed a $30 fee and the accountholder is responsible for all dishonored payments which have been processed on their account. If a payment is returned to the University by the bank and the payment was made to get enrolled, the Bursar may cancel enrollment and referral to student conduct is a possibility.

Credit/Debit Card Convenience Fees

A 3% or $3.00 minimum convenience fee will be added to all credit/debit card Bursar account payments. The convenience fee is nonrefundable, even if the payment in which it relates is cancelled, refunded, credited, or charged back. Visa, MasterCard, American Express, Discover, Diners Card International, JCB, BC Card and Dina Card are accepted.

Contact Information

Maintenance of contact information listed on your account is the studentâs responsibility. It is the student's responsibility to check his/her individual bursar account to verify that University-administered scholarships and waivers, as well as external scholarships, have been credited.

Financial Difficulties

A student experiencing financial difficulties should immediately contact the Office of the Bursar for assistance and guidance.

Governing Law

Oklahoma law governs agreements with OSU and any disputes arising shall be determined in accordance with the law of this jurisdiction.

Tuition and Fees

Tuition and fees are assessed based on the number of credit hours enrolled, residency status (in-state or out-of-state), program, and course type (undergraduate, graduate, or professional). Additional fees may apply for specialized programs or courses. Internship classes are billed at the standard resident/nonresident tuition and fee rates. Some fees support academic, security, technology, and administrative resources available to all students, regardless of their physical location. These services remain accessible to students even when they are off-campus. Study Abroad Course costs vary depending on the college and the criteria or destination of the course. A $200 Study Abroad fee is assessed per course along with tuition/fees. In addition to course tuition and fees, there are non-refundable program costs that may include housing (hotel), excursions, and sometimes airfare. Non-refundable program costs are typically processed prior to the semester of the course and are due when billed, with monthly due dates, and should be paid prior to leaving for the class. If not paid when billed, enrollment holds and finance charges may apply.

Drop/Add and Refund Periods

For full-semester (16-week) courses, week days 1â6 constitute the nonrestrictive drop/add period (100% full refund period). See the Academic Calendar for specific dates. Intersession courses, short courses and other courses that do not extend through the entire semester follow proportionate drop/refund periods. Courses added during the nonrestrictive drop/add period will cause a tuition/fee recalculation resulting in additional college-based fees, possible additional course fees, and could affect whether an undergraduate student pays the block rate for that semester. For full-semester (16-week) courses, week days 7â10 constitute the restrictive drop/add period (partial refund period). See the Academic Calendar for specific dates. Intersession courses, short courses and other courses that do not extend through the entire semester follow proportionate drop/refund periods. Courses added during the restrictive drop/add period will cause a tuition/fee recalculation resulting in additional college based fees, possible additional course fees, and could affect whether an undergraduate student pays the block rate for that semester. Partial tuition/fee credits are issued for courses dropped during the restrictive drop/add period. For graduate students and other students not eligible for the block rate, 50% tuition/fee credits are issued for courses dropped during the restrictive drop/add period. Courses added after the first two weeks of a fall/spring semester (or after the applicable restrictive drop/add period) will cause a tuition/fee recalculation resulting in additional college-based fees, possible additional course fees, and could affect whether an undergraduate student pays the block rate for that semester.

Refunds

The University's policy is to refund eligible credit balances from student bursar accounts in compliance with all applicable regulations. Department of Education rules and regulations in accordance with The Federal Student Financial Aid Handbook instructions. A credit balance results when the total of the credits posted to a student's account (e.g., payments, loan disbursements, scholarships, etc.) exceeds the total of the charges applied to the account for the semester. University housing charges are included in their entirety in the semester charge total. Anticipated funds, including anticipated financial aid, are not considered credits to a student's account until the funds have actually been disbursed to the account. Bursar account credits resulting from a credit card payment are refunded back to the credit card, not to the student. Please note: Some financial aid programs and waivers may not be disbursed until well into the semester, especially for first-time OSU students; please plan accordingly.

Direct Deposit Refunds

The direct deposit refund program provides quicker access to refunds when bursar accounts have semester credit balances. By participating in direct deposit, a refund electronically transfers to a designated bank account within 48 hours after the credit balance becomes effective. Financial institutions have individualized policies when posting electronic transfers to accounts; so deposit of funds should be confirmed prior to use. Direct deposit authorization may be completed online at my.okstate.edu by clicking the OSU Stillwater/Tulsa Bursar Account under Quick Links. Refunds will be issued by paper check for students not participating in direct deposit. Direct deposit refunds routinely occur daily and early in the semester, often before bookstore and other miscellaneous charges are processed.

Student Financial Privacy

Federal law limits the information the University may provide to parents of OSU students. School officials may not disclose personally identifiable information about students or permit inspection of their records without written permission from the student, unless the Registrar's Office has a Student Consent of Parental Access form on file or the student has designated access via Proxy on the student portal.

Additional Information

OSUIT Bursar's Office

The OSUIT Bursar's Office is located in the Grady W. Clack Center1801 E. OSUIT in Okmulgee.

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