Navigating Your Cerritos College Transcript and Academic Records

Cerritos College provides a comprehensive system for students to manage their academic records, from initial application to graduation and beyond. Understanding the processes for requesting transcripts, addressing academic challenges, and maintaining good standing is crucial for student success. This article provides a detailed overview of these processes.

Applying and Enrolling at Cerritos College

The first step for any prospective student is to submit an application, which can be done online or in person at the Admissions Office. Following the application, students must complete their assessment tests. A calendar of testing dates is available online. These tests help determine which courses students should enroll in. New students beginning with the Spring 2012 semester are also required to attend an orientation. Students can check ‘myCerritos’ on the Cerritos College homepage for their appointment date.

Understanding Waitlists

Cerritos College operates a 'paid wait list' system. Students must pay fees to be placed on a wait list for a class. Payment does not guarantee enrollment, but it provides an opportunity to potentially get into the class if space becomes available.

Academic Standing: Probation and Dismissal

Maintaining good academic standing is essential for continued enrollment. Cerritos College has specific policies regarding academic probation and dismissal.

Academic Probation

Probation is entered on the student’s permanent records and transcripts of record. Students are notified that they have been placed on probation shortly after the beginning of the subsequent semester. Students may clear academic probation by earning sufficient grade points to raise the cumulative grade point average to 2.0 or higher in the next semester of attendance. However, if your GPA is less than 2.0 in 12 units or more for two consecutive semesters on academic probation, you will be dismissed.

Academic Dismissal

Students are subject to academic dismissal when their GPA is less than 2.0 in 12 units or more for two consecutive semesters on academic probation. Students who have been placed on progress probation shall be subject to dismissal if the percentage of units in which the students have been enrolled and for which entries of “W”, “I”, or “NP” are recorded in at least two (2) consecutive semesters reaches or exceeds 50 percent. Students may re-enter the semester following academic dismissal or progress dismissal through successful petition to the Academic Records and Standards Committee. If you are a re-admit student and left while on probation, you attended if you are a re-admit student and left while on probation, you will either continue on probation or you may face dismissal. If you earn a GPA below 2.0, you will continue your probationary status. If you accumulate more units with grades of "W," "I," or "NP" than you do of completed units, you may face dismissal.

Attendance Policies

It is the responsibility of students to attend classes regularly and apply themselves to the college studies in which they are enrolled. When students have been absent due to illness, they should report to their instructor to explain the absence. Students not in attendance or late for the first class meeting are subject to drop. Students who are absent in excess of 10% of the total class hours are subject to drop. Students who are absent during the course add period are subject to drop. Students must attend the first class meeting or their names may be removed from the roll to allow another student seeking admission to enter. Pursuant to Title 5, section 58004 and Cerritos College Board Policy, it is the student’s responsibility to participate fully in class(es), once enrollment is complete. However, should it become necessary to withdraw from class, it is the student’s responsibility to withdraw. To officially withdraw from a course use MyCerritos or visit the Admissions & Records Office for assistance. Retain an updated printout for your records. All withdrawals must be completed by the listed deadlines.

Grade Symbols and Transcripts

Instructors at Cerritos College have established their course requirements within the framework of the College’s philosophy and requirements. Final examinations are required in all courses. A schedule for final examinations is listed at the beginning of the catalog.

Understanding the "RD" Symbol

The RD symbol is used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible. The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith, or incompetence.

Incomplete Grades ("I")

Incomplete academic work for unforeseeable, emergency, and justifiable reasons at the end of the term may result in an “I” symbol being entered in the student’s record. The condition for removal of the “I” shall be stated by the instructor in a written record. This record shall contain the conditions for removal of the “I” and the grade assigned in lieu of its removal. This record must be given to the student with a copy on file with the Admissions and Records Office until the “I” is made up or the time limit has passed. A final grade shall be assigned when the work stipulated has been completed and evaluated, or when the time limit for completing the work has passed. The “I” must be made up no later than one year following the end of the term in which it was assigned. The “I” symbol shall not be used in calculating units attempted nor for grade points. Students are not to re-enroll for a course in which a grade of “I” has been recorded.

Obtaining Transcripts

A transcript of all college work completed may be obtained online at www.cerritos.edu/Admissions-and-Records/Transcripts/. The first 2 transcripts (whether official or unofficial) are free.

Academic Renewal

An Academic Renewal procedure permits alleviation of previously recorded sub-standard (“D”, “F”, and “NP”) academic performance which is not reflective of a student’s present demonstrated ability and level of performance. A student may request that up to 30 units substandard course work attempted be annotated and disregarded in the computation of the student’s grade point average or requirements for a degree. Some senior-level institutions and, possibly, certain out-of-state community colleges do not honor academic renewal.

Academic Honors

The Cerritos College Foundation annually sponsors an awards program for those students selected for outstanding academic achievement from the various subject matter areas on campus. Academic honors are awarded to students who do outstanding work in their major field of study. The honor graduates are identified by the gold cord worn with their regalia. Graduates who achieved a 3.3 to 3.69 grade point average will graduate “With Honors.” Those receiving a 3.70 to 4.0 will graduate “With Highest Honors.” Only units earned at Cerritos College may be used in computing the grade point average for honor graduates. To be considered for honor status a minimum of 24 units must be earned at Cerritos College. If you are a spring or summer graduate, your honors for Commencement are based on your GPA up to and including the previous fall semester. The Honor Cords are for graduates who have earned an Associate Degree only.

Important Forms and Petitions

Cerritos College provides various forms and petitions to address specific student needs and circumstances. These forms are typically available online or at the Admissions and Records Office. Here's a brief overview:

A & S Petition: Use this form when you are repeating a course at the college for the 3rd time.
Academic Renewal: Petition for academic renewal.
AB 540: Form to waive out of state tuition fees.
Change of Student Data Form: Change your demographic information in the system.
Course Substitution: A separate form is needed for each major.
District Information for Dual Enrollment Program: Information for the districts that Dual Enrollment Students attend.
Enrollment Verification: Verify your enrollment for various third parties.
Petition for Readmission: Petition to be readmitted to the college after academic dismissal.
Residency Reclassification Form: Request to have your residency status adjusted.

Several forms are for STAFF USE ONLY, including: AA & Certificate Correspondence, Application Correction Form, Cerritos Last Class Request, CSUGE Certification, Evaluation Request, ID Letter, Missing Information, IGETC Certification, Sponsor Billing Authorization, Student ID Letter, and VA Ed Plan.

Seeking Assistance

Students with questions regarding their educational goals at Cerritos College can search for answers to commonly asked questions online. For general questions, students can submit an inquiry online and expect a response within three working days. The Counseling Department is also available to answer questions.

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