Irvine Valley College (IVC) Student Forms: A Comprehensive Guide

Irvine Valley College (IVC) provides a variety of forms to assist students with various academic and administrative processes. These forms, primarily available as electronic forms (E-Forms), streamline requests and ensure secure submission of documentation. This guide provides a detailed overview of the forms available to IVC students and their respective purposes.

Accessing and Submitting E-Forms

The Admissions and Records Office at IVC utilizes electronic forms (E-Forms) to facilitate student requests. These forms require an active Saddleback College (MySite) account for access and submission.

Instructions for Submitting New Forms:

Click on the form link.
If prompted with a "SOCCCD Sign In" window, enter your Saddleback College username and password.
Ensure you press “Submit Form” to finalize your submission.

Important Considerations:

Forms time-out after 45 minutes of inactivity. If you cannot complete the form within this timeframe and the form has the "Save Progress" function enabled, click the “Save Progress” button at the bottom of the page to save your progress and return to it later.
To review previously submitted forms, click on “Forms History” and then select the icon for PDF or HTML view.
Use a free app such as Scannable (for iOS) or ClearScanner (for Android) to prepare attachments to any forms.

List of Available Forms

Academic Forms

AB 540 Affidavit: Non-immigrant students classified as non-residents who completed at least 3 years of education in California, and would like to request an exemption from non-resident fees, may use this form (must meet eligibility requirement.
Academic Renewal: Students who show evidence of good academic progress after receiving substandard grades may request to have the previous grade values in up to 30 units of coursework removed from their GPA with this form (must meet minimum completed units and GPA requirements; approved courses and grades will remain on the transcript).
Adult Education HSE Special Admission Dual Enrollment Form: Senate Bill 554 allows Saddleback College to authorize students who are pursuing a high school diploma or a high school equivalency certificate through the Saddleback College Adult Education Program to enroll as special part-time students at a community college. This opportunity enables adult education students to take advanced courses that may not be available in their current school or program. Students are required to submit a new form each semester they wish to enroll. Once approved, the form allows them to take courses at both Saddleback College and Irvine Valley College for that specific term.
Class Repeat Annotation: Students who received a D, F or NP grade for a course, but repeated it at a later time at Saddleback College or another college, may request to have the previous grade value removed from their GPA with this form (course and grade will remain on the transcript).
College of Record Change Request: This form is used for students to request a change of their college of record.
Course Drop Request Due to Hold: This form is for students who are unable to drop a course themselves due to a registration hold on their record.
Credit for Prior Learning: Students may demonstrate proficiency in an eligible course and receive college credit through approved alternative methods: Credit by Exam, AP, IB, CLEP, Military Service/Credit, Industry Certification, Industry Recognized Credentials, and/or Portfolio Review. Schedule an appointment with a Counselor to discuss these options and how they may align with your academic goals.
Cross Enrollment: This form is for California residents who are currently enrolled at a school within the California Community Colleges, CSU, or UC system, and wish to enroll in one course per term at another school in one of these systems.
Petition for Course Waiver or Substitution: Schedule an appointment with an Academic Counselor to submit the request for a course waiver or substitution. A substitution is the use of a course from another college that is comparable to a Saddleback College course.
Petition to Repeat a Course: Students who have taken a course the maximum number of times, and would like to take it an additional time, may use this form (additional documentation is required).
Readmission/Appeal After Dismissal Request: Students who have been dismissed due to academic standing, and would like to return to Saddleback College, may use this form (must meet eligibility requirements).

General Requests

Duplicate Degree/Certificate of Achievement Request: This form is used so students can request replacement copies for degrees and certificates that have been lost, stolen, or damaged. Students will incur a fee for each copy requested. Processing time may vary.
General Excused Withdrawal: This form is to be used when a student would like to request an Excused Withdrawal (EW) during the current term. A counselor will contact students who submit this form to discuss support options before processing the request.
General Petition: Students impacted by extenuating situations may request an exception to policies with this form (additional documentation is required in most cases).
Loss of Registration Priority and/or Loss of College Promise Grant: Students who had, but lost priority registration status or California College Promise Grant (CCPG) status, may request reinstatement with this form (must meet eligibility requirements). Students are required to submit only one appeal for both the Loss of Enrollment Priority and the Loss of California College Promise Grant. Student was unable to obtain essential support services. Students need to complete the Appeal for Loss of Registration Priority Loss of California College Promise Grant and submit the required documentation to the Office of Admissions and Records.

Personal Information and Verification

Residency Reclassification Request: Students classified as non-residents may request a reclassification to California residents with this form (additional documentation is required).
Student Information Update Form: Students who would like to update their name, social security number, educational goal and/or major on their records may use this form.
Verification Request: This form is used for students to request a letter verifying full time enrollment for Insurance, Good Student Discount, Cal Grant GPA Verification, Loan Deferment and completion of the school portion for Common Application. It does not serve as transcript of academic history.

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NOTE: EDD/California Training Benefits forms are completed by the Career Resource Center.

English Proficiency for Non-Native Speakers

Students whose native language is not English must demonstrate English proficiency to enroll in credit courses at IVC. IVC does not issue I-20s for ESL or AESL study. Submission of English proficiency test scores does not determine IVC course placement; the IVC ESL assessment test will be used to advise on course placement.

Accepted English Proficiency Tests

English proficiency can be demonstrated by submitting one of the following English proficiency tests. Official exam scores must not be more than two years old.

TOEFL: 52 iBT or 470 paper-based test (IVC institution code is 4773)
IELTS: 4.5
iTEP: 3.5
CAMBRIDGE ENGLISH: 160 (B2 First, C1 Advanced)
PEARSON: 41
EIKEN: Grade 2A (Original test score reports are required for the EIKEN test)
GTEC CBT: 900
DUOLINGO: 80
LANGUAGE CERT ACADEMIC: 54

Alternative Methods of Demonstrating English Proficiency

ESL Partner Schools: Completion of specific levels at an approved IVC English language school may waive the English proficiency test requirement. Submit an official transcript or letter verifying completion of the required level. Please visit English Proficiency Requirements for a list of IVC's partner English language schools.
Completion of Freshman Composition (WR 1) equivalent course: Students who have completed Freshman Composition (WR 1) at an accredited US university with a grade of "C" or better may have the English proficiency waived.

Changes to Registration Priorities

Effective Fall 2014, California Community Colleges were required to adopt new registration priorities. Not completed all the matriculation steps/requirements by the Freshman Registration deadline or have been exempted from completed matriculation.

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