Navigating Employment Opportunities at Loyola University: A Comprehensive Guide
Loyola University, a distinguished private non-profit institution, presents a diverse array of employment opportunities for faculty, staff, and students across its multiple campuses. With a commitment to fostering a vibrant and inclusive work environment, Loyola University emphasizes service excellence, stewardship, personal well-being, and professional development. This guide aims to illuminate the various avenues for employment at Loyola University, detailing the application processes, key policies, and the unique professional growth experiences available to its workforce.
The Loyola University Employment Landscape
Loyola University is a significant employer, with one of its campuses, Loyola University Chicago, boasting over 4,000 employees across four distinct locations. Another campus, Loyola University New Orleans, employs over 900 faculty and staff. This substantial workforce reflects the varied and different professions that constitute the university's operational structure. The employment spectrum at Loyola ranges from full-time faculty and administrative roles to temporary positions, student employment, and internship opportunities.
The university is dedicated to creating a diverse work environment that values the contributions of all its members. This commitment is underscored by its non-discrimination policy, which explicitly states that Loyola University New Orleans and Loyola University Chicago do not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status, or national origin in its educational programs or activities, including employment and admissions. Loyola also adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. This inclusive approach ensures that all individuals are afforded equal opportunities in their pursuit of employment and academic endeavors.
The Application Process: From Requisition to Onboarding
Navigating the hiring process at Loyola University is streamlined through modern online systems designed for efficiency and clarity. For both new and existing position requisitions, the university utilizes NeoGov's Online Hiring Center (OHC). This platform serves as the central intake point for all open staff and faculty positions. Job seekers are required to create an application and submit it online through the careers portal to be considered for employment.
For Loyola University Chicago, the dedicated career portal is careers.luc.edu. Through this portal, prospective employees can search for open positions, create a secure login, complete an online application, and apply for specific roles. It is crucial to understand that everyone applying for a position at Loyola University Chicago must complete a staff application or faculty registration form. This application is designed to gather comprehensive information that may not be present in a resume, and providing detailed information facilitates a more effective evaluation of experience and qualifications. All sections of the application must be completed thoroughly.
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Applications are specific to individual positions. If a job is listed on the careers homepage, applications are still being accepted, though the time to fill positions can vary. The job listing is updated daily to reflect current openings. Applicants can update or edit existing applications by logging into their account on the careers homepage and selecting "Manage Applications" from the left navigation menu. This allows for modifications to previously created applications or the completion of different application types. In cases of forgotten passwords or usernames, the careers homepage offers a "Login" option with a "I Forgot My Username/Password" link. For assistance with forgotten credentials, contacting the Human Resources office at 312.915.6175 is recommended.
Candidates have the ability to submit a new resume and cover letter for each position to which they apply. The careers site retains multiple versions of resumes and cover letters that can be attached to applications. However, it is important to note that resumes cannot be submitted for general filing; they must be tied to a specific job application.
Once an application is submitted, Human Resources evaluates it by comparing the applicant's qualifications against the skill and qualification levels required for the position. Applicants can check the status of their application by logging into careers.luc.edu and selecting "Application Status" from the left navigation bar. This section also allows viewing job descriptions for applied positions. References are typically contacted later in the search process, usually after an interview. Due to the high volume of applications, direct responses to individual inquiries about application status are not always possible. However, applicants will be directly contacted by the hiring manager or Human Resources if they are selected for an interview.
For new employees, Loyola University employs NeoGov's Online Onboarding system for the timely completion of essential employment paperwork. This digital process ensures that all necessary administrative procedures are handled efficiently. For individuals being hired to work remotely, it is imperative to notify Human Resources as soon as possible prior to the hire date, providing the new employee's contact information.
Specific Roles and Departments
Loyola University offers a wide range of specialized roles across its various departments and schools, catering to diverse professional backgrounds.
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Human Resources: The HR department plays a crucial role in the employment lifecycle. For instance, there have been instances of seeking a Temporary HR Manager or a dynamic temporary HR Director to provide executive and operational leadership during periods of organizational transition. These roles require a proven track record of success in Human Resources management. Furthermore, the HR department is the point of contact for consultations regarding counseling and performance improvement. Budget Review approvers are required on all Position Not Filled (PNF) requests, with exceptions for ProBono Adjunct Faculty, Volunteer Staff, and Vendor access PNFs.
Academic and Research Support:* School of Environmental Sustainability (SES): The SES, a leader in interdisciplinary environmental sustainability, invites applications for full-time Administrative Operations Manager staff positions. This school is home to 20 faculty and serves over 400 undergraduate and graduate students, offering multiple degree programs.
- Faculty Development Center: The Program and Operations Specialist for Ignatian Pedagogical Practices, reporting to the Director of Teaching and Learning, develops, coordinates, and delivers essential pedagogical skills training to faculty. This role aims to enhance faculty effectiveness in teaching and, consequently, student learning.
- Clinical Research: Loyola University actively engages in clinical research, offering opportunities such as a PRN Clinical Research Nurse position to support federally funded randomized controlled trials focused on neonatal health. These roles are pivotal to the efficient and ethical execution of studies, requiring experienced, detail-oriented individuals with strong clinical and organizational skills. A Clinical Research Coordinator I (CRC I) may also be sought, responsible for maintaining the integrity and quality of clinical research trials in accordance with good clinical practice guidelines and federal regulations. The Department of Orthopaedic Surgery also supports Research Assistant roles for the design, implementation, and administration of clinical research projects.
- Grant Administration: The Senior Grant Administrator role provides critical support to an assigned diverse portfolio of sponsored awards, operating under general direction.
Administrative and Operational Roles:* Bursar's Office: The Clerk Cashier position, under the Assistant Bursar, serves as part of the Universityâs cashiering function, emphasizing quality customer service to students, faculty, and staff.
- IT and Technology Support: Roles may involve analyzing user requirements and operational procedures to improve Business Intelligence and Reporting applications. This includes assisting with the installation, configuration, training, operation, customization, and troubleshooting of these systems. Another key area is providing excellent user experience through clear communication, timely support, and proactive solutions for classroom and event technology. Responsibilities include managing service requests, maintaining documentation, and tracking IT assets, along with staying current on technology trends and assisting with training initiatives.
Employee Growth and Development
Loyola University is deeply invested in the growth and development of its employees. Working in any position at the university is viewed as a valuable learning opportunity, contributing to future employment prospects.
Student Employment: Each year, over 1,000 Loyola students benefit from on-campus and off-campus community service and employment opportunities. Applications for student positions vary by department, and students are encouraged to visit Handshake to identify departmental openings and application procedures. Student positions differ in the skills required, hours offered, work schedules, and pay rates.
Internships: Current listings for on- and off-campus internships are also posted on Handshake. These opportunities can be paid or unpaid. Students are advised to make appointments with a Career Advisor for resume reviews, internship/job search strategies, and interview assistance. While full-time students are not typically encouraged to seek full-time employment, all are welcome to apply for positions. All applications undergo review for appropriate background and qualifications.
Professional Development: The university aims to provide excellent benefit offerings and a work experience designed to help faculty, staff, and students develop personally and professionally through collaborative engagement. This commitment extends to fostering a diverse, inclusive, and equitable campus environment.
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University Policies and Compliance
Loyola University operates with a strong commitment to compliance with university policies and legal requirements, ensuring a safe and equitable environment for all.
Minors on Campus Policy: Loyola University New Orleans has implemented University Policy 2-23, "Minors on Campus." This policy details the requirements for all University faculty, staff, and students who work with minors visiting the campus. These requirements include background checks, specific training, and reporting protocols to ensure the safety and well-being of children entrusted to the university's care.
Non-Discrimination and Title IX: As previously mentioned, Loyola University does not discriminate unlawfully based on protected characteristics. In compliance with its obligations under Title IX, Loyola Chicago specifically does not discriminate on the basis of sex in any education program or activity it operates, including admissions and employment. Loyola's Title IX policies and grievance procedures are publicly available within its Comprehensive Policy and Equitable Resolution Procedures for Discrimination, Sexual Misconduct, and Retaliation.
Vaccination Policy: In alignment with its healthcare partner, Loyola Medicine, full-time and part-time faculty and staff based at the Health Sciences Campus are required to receive an annual influenza vaccine. Exemptions for qualified medical or religious reasons may be requested through a formal process involving a Vaccination Exemption Form and supporting documentation. If an exemption is not granted, the annual flu vaccine is mandatory.
Clery Act Safety Bulletin: Each year, by October 1, the University releases the Clery Act Safety Bulletin. This report contains crime statistics from the preceding year, along with essential safety information and policies. The most recent bulletin is available for download, providing insights into campus crime statistics.
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