Navigating Student Life at NJIT: A Guide to the Dean of Students Office
The Dean of Students (DOS) Office at the New Jersey Institute of Technology (NJIT) serves as a central hub for student support, addressing a wide range of concerns and providing guidance on university policies and procedures. This article provides a comprehensive overview of how the DOS Office can assist students in various situations, ensuring a smooth and successful academic journey.
Understanding the Role of the Dean of Students Office
The Office of the DOS is dedicated to supporting students' well-being and academic success. It acts as a resource for navigating complex issues, understanding university policies, and connecting with appropriate campus resources. Whether a student is facing academic challenges, personal difficulties, or needs assistance with university procedures, the DOS Office is available to help. The Office can help you navigate through the proper procedures.
Addressing Academic Concerns
Religious Observances and Class Absences
NJIT recognizes the importance of religious observances and strives to accommodate students' needs. If you have to miss class because of a religious observance, it is your responsibility to discuss with your professors prior to the religious observance about missing class for that purpose. Make it a priority at the beginning of each semester to discuss this request with your professors so that they are aware that it may interfere with your class attendance and can make the necessary arrangements accordingly. Students must provide the Office of the DOS with official and verifiable documentation related to the absences within 14 days and complete the Student Absence Excuse Request Form. Once the absence has been verified, the Office of the DOS will communicate on your behalf to your professor(s). Please note that our office only verifies documentation and it is at the discretion of your professor(s) to provide any accommodation.
Academic Integrity and Misconduct
The NJIT University and community strives to develop and maintain a high level of ethics and honesty among all members of its community. It is our hope that each student demonstrate honesty and integrity in the completion of all assignments and in the participation of the learning process. Adherence to the University policy on Academic Integrity promotes the level of integrity required within the university and professional communities and assures students that their work is being judged fairly with the work of others. Issues of academic integrity/misconduct (cheating, plagiarism, unauthorized collaboration, falsification, etc) are handled through our office. If you have been accused of cheating on a paper by one of your professors, It is important that you follow-up with this request by logging into Maxient with your UCID to access the letter. Ignoring the situation will not make it go away. This form is used to report any alleged academic violations of the honor code. To submit an incident reporting form for a student, please click on the Academic Integrity Reporting Form.
Course Registration
You can drop or add a course through Banner Self-Registration.
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Support for Personal Challenges
Family Emergencies and Medical Withdrawals
If you have a family emergency and had to go home and miss class, contact our office. If you as the student must withdraw from the university due to medical reasons, please contact our office. Please note that you must provide the necessary and appropriate medical documentation from a licensed psychologist or primary care physician to support your request. If it is prior to the withdrawal deadline as indicated in the academic calendar, you are required to utilize the regular withdrawal process. Medical documentation will still be collected from you. If you as a student is incapacitated or unable to make the request on your own, please contact the Office of the DOS for assistance at 973-596-3466. Students with ongoing medical/mental heath conditions should not use the Student Absence Verification Request.
Mental Health and Counseling Services
I am feeling homesick, depressed, anxious, and upset and need someone to talk to. All NJIT students can access counseling at the Center for Counseling and Psychological Services (C-CAPS) located in Campbell Hall first floor. C-CAPS has trained professionals to assist you with your concerns and provides free counseling for students. The Center for Counseling and Psychological Services (C-CAPS), located on the first floor of Campbell Hall, has trained professionals who can help you with your concerns, and their services are confidential.
Roommate Conflicts
I am having a problem with my roommate. As a student it is understandable that there may be some misunderstandings among students. We highly recommend getting your Resident Assistant (RA) and/or Residence Coordinator involved in your roommate issues. They are trained to assist you in all types of issues concerning Housing. Please know that you can also connect with a member from the department of Residential Life especially if it is peer related on an area of conflict.
Reporting and Addressing Misconduct
General Incident Reporting
This form is used to report most non-academic misconduct that occur inside or outside of the classroom setting. Some examples are behaviors that violate the student Code of Conduct or other NJIT policies by students or individuals or student organizations such as harassment, bullying, stalking etc. To submit an incident reporting form, please click on the General Incident Reporting Form.
Bias Incident Reporting
Here at NJIT, we encourage an understanding of the effects of bias, aim to create a sense of community responsibility, and help to build an environment of mutual respect through education and dialogue. A bias incident can be defined as an act(s) committed against a person that is motivated by bias or prejudice. Bias incidents can be in the form of verbal, written, physical, or psychological acts or behaviors that threaten or harm a person or group on the basis of actual or perceived race, religion, color, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, disability, marital status, civil union status, domestic partnership status, atypical heredity or cellular blood trait, military service or veteran status. To submit an incident involving bias, please click on the Bias Incident Reporting Form.
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CARE Team Reporting
The NJIT CARE Team is a campus resource dedicated to assisting students who may be in distress or experiencing challenging or difficult life circumstances. The CARE Team also provides consultation and intervention when students exhibit aggressive, concerning or disruptive behaviors. The primary focus of the team is to take a proactive approach in identifying students who are struggling and provide early intervention, resources, and referrals, both on campus and in the community. This form is used to report behavioral concerns or actions that may pose a risk of harm or danger or threat to self and others. To submit an incident reporting form for a student, please click on the CARE Reporting Form
Discrimination and Discriminatory Harassment Reporting
Discrimination occurs when an individual suffers an adverse employment decision/ and or action based on an individual's protected status. Discriminatory Harassment is unwelcome conduct that is based on an individual's protected status and where: 1) enduring the offensive conduct becomes a condition of continued employment or academic standing; or 2) the conduct is severe or pervasive enough to create a work or educational environment that a reasonable person would consider intimidating, hostile, or abusive.
Hazing Reporting
Hazing is antithetical to the mission of New Jersey Institute of Technology (NJIT). It is contrary to the academic and personal development of students, an affront to the studentâs dignity, and a violation of New Jersey state law. No student shall take action, or create, or participate in any situation that recklessly endangers another personâs psychological, mental, or physical health for the purpose of initiation to and/or affiliation with any organization, group, team, club, or cohort. Examples of hazing include but are not limited to forced consumption of alcohol, drugs, food, liquids, or undesirable substance; branding; paddling; beating; sexual rituals; and forced participation in criminal activity or activity that violates the code. Behavior falling into these categories shall be considered hazing regardless of whether a person is a willing participant. To submit a hazing report, please click on the Hazing Reporting Form.
Title IX and Sexual Misconduct Reporting
Title IX protects all NJIT students by prohibiting discrimination on the basis of sex, gender identity, sexual orientation and pregnancy status as well as sexual harassment. Sexual harassment includes sexual assault, dating and domestic violence and stalking. Additionally, the Code of Student Conduct protects students from other forms of sexual misconduct including sexual exploitation and stealthing.
Student Conduct
I have been referred to the Dean of Students Office for conduct. It is important that you follow-up with this request by logging in with your UCID to access the letter. Ignoring the situation will not make it go away.
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Additional Information
COVID-19 Guidelines
Effective March 1, 2024, people who test positive for COVID-19 no longer need to isolate for five days. Per the CDC, people with COVID-19 should stay home until theyâve been fever-free without medication for at least 24 hours and their symptoms have been improving for 24 hours. Students with COVID-19 must submit a letter from a medical professional or a positive test result. Medical â Documentation must be provided on official letterhead, signed and dated by a licensed medical or mental health provider, including the dates of treatment and the studentâs anticipated return date.
Addressing Complaints
Students should feel free to raise matters of concern without risk of disadvantage. Every effort will be made to ensure that a resolution is met that is satisfactory to the university and the student. Students are encouraged to first speak with the individual, department, or office with which they have the complaint.
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