Navigating Spring Semester Enrollment: A Comprehensive Guide

Enrolling for the spring semester can be a straightforward process with the right information and planning. This guide provides essential details for students preparing to register for spring courses, covering key dates, registration procedures, and helpful resources.

Key Dates and Deadlines

Staying informed about important dates is crucial for a successful enrollment. Keep in mind that registration is based on classifications and earned credit hours.

Second 8-Week Term Registration: Registration for the second 8-week term (March 23 - May 13) is open until March 24.
Spring Registration Starts: Spring registration starts October 27.
Early Registration Waitlisting: Waitlisting will be available during early registration, but notifications will not be sent out.
Waitlist Notifications Sent Out: Notifications to add courses will be sent out beginning November 12 at 7am.

Specific registration timeframes are determined by student classification.

Step-by-Step Registration Process

To register for classes, students must log into their myUTSA Account student portal to register for, add or drop up to 19 semester credit hours. Here’s a step-by-step guide:

Log into your myUTSA Account: Access the student portal using your credentials.
Navigate to Student Services: Click on the Student Services tab.
Access Student Profile: In the gray box, click on Student Profile to view your overall hours.
Register for Courses: Follow the prompts to search for and register for your desired courses.

Utilizing Available Resources

Several resources are available to help students plan their schedules and ensure they are on track to graduate.

DegreeWorks: We want to make sure you are all set to graduate on time so we recommend using DegreeWorks! You can easily identify courses that have been completed and what courses are still needed in order to fulfill your degree requirements. DegreeWorks is a comprehensive, web-based tool that helps you and your advisors monitor your progress towards degree completion. With features like degree audits, the “What If” scenario planner, and personalized academic plans, DegreeWorks ensures you stay on track and make informed decisions about your academic future.
Schedule Planner: UT San Antonio offers a schedule planner to help you build the best schedule possible as it considers your needs. You can customize it to include your course preferences and block off time you have set aside for work or extra-curricular activities.
Schedule of Classes: Follow this link to view the current Schedule of Classes.
MyCalhoun Experience: myCalhoun Experience is the one-stop student portal for all the resources you need.

Understanding Waitlisting

Waitlisting is available during early registration, providing an opportunity to secure a spot in a closed course. Here’s what you need to know:

Availability: Waitlisting will be available during early registration, but notifications will not be sent out.
Notifications: Notifications to add courses will be sent out beginning November 12 at 7am.
Seat Reservations: While it may seem there are open seats in courses when students drop, if there is a waitlist, those seats will be reserved for the students on the waitlist.

Addressing Registration Errors

The information outlined below is designed to assist students when resolving registration errors. Several common registration errors can occur. Here’s how to troubleshoot them:

‘B’ Sections: Sections that begin with a ‘B’ are for students who are participating in Block Scheduling. These classes will have reserved seats for incoming first year students and unreserved seats for all other students. Non-block students should look for other sections if they see the “reserved closed” error.
Troubleshooting: students log out and log back in to troubleshoot any other issues.
Campus Restriction: The Campus Restriction error will occur for Online Learner students. Example: An online learner attempting to register for a main campus course. or select a different course.
Closed Course Overrides: Closed course overrides are available only during the drop/add period. the course that is closed. in the Student Information System.
Learning Community Courses: to register for courses within a Learning Community.
Prerequisites: which they do not meet the course prerequisites. and clicking on Class Search at the bottom of the page. on the Course Title.
REPEAT COUNT EXCEEDS 1: The REPEAT COUNT EXCEEDS 1 error occurs when a student has exceeded the number of attempts allowed to repeat a course.
Reserved Sections: Reserved for students in a particular cohort. Examples are Honors College (H sections), Advanced Major Program (M sections), New Students at Orientation (N sections).

Important Registration Notes

Keep these important notes in mind when registering:

Science Courses with Labs: When registering for a science course that requires a lab, both the lecture and lab courses must be registered for successfully at the same time. courses must be registered for successfully at the same time.
Duplicate Courses: the same subject and course number twice.
Maximum Course Load: During the Fall and Spring semesters, a student may register for up to 18 hours. The Registrar may approve up to 21 hours for students with an institutional GPA of 3.5 or higher. During the Summer term, a student may register for up to 13 hours. The Registrar may approve up to 15 hours for students with an institutional GPA of 3.5 or higher. Students not in good academic standing will be limited to 13 hours during any term.
Permission to Enroll: the course in order to obtain permission to enroll into this course.

Additional Information for Specific Student Groups

TSI Holds: Students with Texas Success Initiative (TSI) holds are advised and registered by TSI Programs.
First-Time and Returning Students: First-time students and returning students that were not enrolled the previous semester should visit the Office of Admissions for final admission approval and then make an appointment in the Academic Advising Center to be assigned an advisor.
Southeastern Students: Students who attended classes last semester at Southeastern must see their advisor prior to enrolling. The advisor will assist in selecting a class schedule for the upcoming term. All Southeastern students who have been admitted or are currently enrolled may use the system to view their information.

Managing Your Enrollment

Schedule Changes: Schedule changes (drops and/or adds) can be processed through Colleague Self-Service until the last day to enroll/drop a class.
Withdrawals: If a student needs to withdraw from all classes, it is essential that the student properly do so through Self-Service or the Registrar’s Office. Otherwise, the student will receive a grade of “F” in all classes for the semester. Complete withdrawals may be completed through Colleague Self-Service by dropping each course. If a student is unable to do so, the “Enrollment Form” must be completed and turned in to the Registrar’s Office. on the last day to drop a class with no grade record (see academic calendar).

Understanding Enrollment Status

Graduate Students: A graduate student enrolled in 3 to 5 semester hours of coursework in a condensed format (e.g. course duration of eight weeks or less) will be considered a half-time student. A graduate student enrolled in 6 semester hours or more in a condensed format will be considered a full-time student during the condensed term. If a student is enrolled in a combination of regular and/or condensed formats that total 9 hours during the regular semester, they are considered full-time. A regular semester (e.g. course duration of sixteen weeks) graduate student is classified as full-time if he/she is enrolled in nine (9) or more hours.
Undergraduate Students: Undergraduate Students attaining a Retention/Graduation grade point average of at least 3.00 and having completed a minimum of 15 semester hours at Southeastern will be permitted to carry up to a maximum of 21 hours during a regular term or 10 semester hours during a summer term. Verification and approval must be obtained from the Office of the Registrar.

Auditing a Class

Any student desiring to audit a class must be admitted to the University and obtain written permission from the instructor. Approval to audit is contingent upon available classroom and laboratory space. Students who are auditing must have met the same prerequisites as students enrolled for credit. Students taking courses for audit may be responsible for attendance and/or participation requirements set by the instructor. The allowable time to change an enrollment status from audit to credit or from credit to audit is by the last date to add/drop a class for that semester.

Grade Information

Incomplete Grades: The grade of “I” can only be changed by the instructor. An “I” must be changed within one calendar year (or sooner at the discretion of the instructor) of the date it is recorded.
Repeated Courses: It is the student’s responsibility to notify the Registrar’s Office when a repeated course situation occurs within these guidelines, especially if one of the courses (original or repeat) was taken at another institution.
Final Grades: Students may view their final grades on the “Grades” tab in Colleague Self-Service.

Additional Tips and Information

Class Schedule: Spring Term class registration is STILL open! Please click the button above for more information on the current class schedule. Hurry, classes are filling up!
Class Description: In Class Description, under Days, “R” stands for Thursday, “S” for Saturday and “U” for Sunday. A “W” section number indicates course is ONLINE. An “H” section number is a HYBRID course. Under “CMP” in class description, “HSV” is Huntsville Campus, “DEC” is Decatur, “DL” is Distance Learning. “ACA” is the Alabama Center for the Arts. “TBA” means “To Be Announced”. “TBA” for class days/times indicates an online class.
Password Help: If you have forgotten your password… click the Forgot Password button, enter your username and look for the Forgot Password link on the password entry window. If you need help, please reach out to our I.T. HelpDesk.

Common Questions

Explore the answers to these common questions to ensure a smooth and successful academic experience at Calhoun Community College.

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Am I Eligible to Register?
How Do I Register for Classes? Enter Subject (ex. Enter Course Number (ex.
How Do I View/Print My Class Schedule?
How Do I Drop/Withdraw a Class?
How Do I View My Transcript?
How Do I View Course Descriptions? Enter Subject (ex. Enter Course Number (ex.

Read also: UCLA Calendar

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