UCLA Conferences and Catering Services: Your Guide to Successful Events

UCLA offers a comprehensive suite of conference and catering services designed to make any event, from small meetings to large conferences, an unforgettable experience. Whether you're planning a business trip, a local visit, or a catered event, UCLA's facilities and dedicated staff are equipped to meet diverse needs and budgets.

Premier Event Venues and Accommodations

UCLA boasts several exceptional venues, each offering unique characteristics and amenities:

UCLA Lake Arrowhead Lodge: Nestled in the San Bernardino Mountains, ninety miles east of Los Angeles, this award-winning lodge provides a tranquil escape from the city. Its chalet-style accommodations, outdoor activities, and culinary experiences make it ideal for retreats and special events. The lodge also offers remarkable indoor and outdoor spaces suitable for parties, events, and film/television location shoots.
UCLA Meyer and Renee Luskin Hotel and Conference Center: Located in Westwood, this award-winning center offers a sophisticated environment conducive to excellence and excitement. First-class guest rooms and suites, delicious dining at Plateia, and a commitment to ecological sustainability ensure a comfortable and productive stay.
The Inn at UCLA: Situated on the UCLA campus, The Inn offers an intimate and serene overnight experience reminiscent of a classic bed and breakfast. Its proximity to historic sites like Royce Hall and Powell Library makes it a convenient and charming option.

Several types of accommodations are available for a variety of groups, including business organizations, sports camps, educational and tour groups. UCLA’s vibrant campus setting is lively year round, and the summer months are no exception!

Comprehensive Catering Services

UCLA Catering is committed to providing timely, professional, and delicious food for every event. Whether it's a refreshment break, a working lunch, a cocktail reception, or a large banquet, the catering team excels at creating healthful, delicious, and beautifully presented menus.

Ordering and Planning

Advance Notice: A minimum of two full working days' notice is required for catering orders. However, for large events, it is recommended to book a site and contact catering services at least one month in advance. Late orders may be subject to a 25% surcharge, depending on the complexity of the event.
Reserving a Site: Arrangements for a facility should be made prior to contacting catering services. The catering staff can provide recommendations if needed. Ensure sufficient time for setup and breakdown when booking the venue, especially for full meals. Also, coordinate the moving of furniture or electrical access with the facilities department prior to the event.
Attendance Guarantee: A final guarantee of attendance is required one full working day before the event to ensure adequate food and staff coordination. This guarantee is not subject to reduction. The catering team will prepare a 5% overage to accommodate unexpected guests, and you will be charged accordingly if the guest count exceeds this limit.

Delivery and Service

Delivery Service: Delivery service is available for orders of $35.00 or more within the hospital complex. Off-site catering is available within a small radius of the UCLA campus. Specific delivery and removal times must be provided. Normal delivery service (Monday to Friday) begins at 6:30 am and ends at 5:00 pm for Ronald Reagan, and 6:00 am to 2:00 pm for Santa Monica. Weekend catering service is available for additional labor fees.
Served Events: For served cocktail receptions, buffets, and meals, a charge of $30 per hour for each caterer and $35 per hour for each chef will apply, depending on the guest count and service requirements. A surcharge may be applicable if an event begins more than 15 minutes later than the requested service time or is delayed more than 30 minutes after dessert is served.

Sustainability Initiatives

In keeping with UCLA’s vision of sustainability, the catering team creates gorgeous table settings sans linens, helping to support water conservation. Guests also discover green-friendly amenities at each of our Nutrition Hubs, including fair-trade coffee and sugar, and compostable cups, napkins and utensils.

Additional Information

Additional Charges: A 10% service charge applies to rentals and floral arrangements. Van rental fee is $110.00 and a large truck fee is $160.00. A 15% delivery fee applies outside of the hospital.
Alcoholic Beverages: UCLA Catering does not possess a liquor license and, in accordance with California Alcoholic Beverage Control, is not able to sell alcoholic beverages. Customers may provide their own alcoholic beverages, in accordance with Medical Center Policy 0316, which states: “The service of alcoholic beverages to groups exclusively 21 years of age or older is permissible at occasional special events." UCLA Catering is not able to sell or provide bartending services
Cancellations: Cancellations must be made at least one full working day in advance. Cancellations made less than 24 hours in advance will be charged for any expenses already incurred. Cancellations on the day of the event will be charged for the total cost.
Liability: At Your Service is not responsible for lost food. Necessary charges may be made to the customer in case of missing equipment.

Complete Event Services at the Luskin Conference Center

The UCLA Luskin Conference Center offers complete event services, ensuring success down to the finest detail. The attentive service team plans and handles every aspect of the event, including dedicated technology support staff to assist with the facility’s integrated audio-visual technology. Expect a seamless audio visual presentation experience, one that allows guests to focus on the message, not the medium.

Meeting Support

Complimentary, robust Wi-Fi throughout the property
Coffee & Light Refreshments During Meetings

Customization and Capacity

The UCLA Conferences & Catering staff is ready to customize your event and deliver a unique and wonderful experience. The three main event venues - Carnesale Commons, Covel Commons, and De Neve Commons - can accommodate groups of 10 to 650 people.

External Expertise

For those seeking additional support in restaurant management and branding, Ruzbehjon, a professional restaurant management consulting firm based in Los Angeles, CA, specializes in helping small and medium-sized restaurants maximize their resources and enhance their brand names. With a passion-centric focus on restaurant branding and a team of industry experts, Ruzbehjon offers a range of services including strategy development, implementation, communication, and hospitality business assistance.

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