Understanding UCLA's Employer Identification Number (EIN)

An Employer Identification Number (EIN), also known as a Federal Tax Identification Number, is a unique identifier assigned by the Internal Revenue Service (IRS) to business entities operating in the United States. This article aims to provide a comprehensive overview of UCLA's EIN, its significance, how it is used, and related procedures.

What is an EIN?

An Employer Identification Number (EIN) serves as a unique identifier for business entities, similar to how a Social Security number identifies an individual. The IRS uses this number to track business activities, process tax returns, and ensure compliance with federal tax laws. It is essential for various operations, including opening bank accounts, applying for licenses and permits, and filing taxes.

UCLA's Main EIN

UCLA's main employer identification number is 95-6006143. This is the primary EIN used for the majority of the university's operations. It's important to use this EIN when conducting business with UCLA unless specifically instructed to use a different one.

EINs for Related Organizations and Departments

While UCLA has a primary EIN, certain related organizations and departments within the university may have their own unique EINs. These include entities like the UCLA Foundation and departments that provide medical services for patient billing. The UC Accounting Manual contains a list of these EINs.

The UCLA Foundation, for example, has its own unique EIN because it is a separate legal entity that administers donations to support research and training, such as those made to the Broad Stem Cell Research Center. Gifts to the center are administered via the UCLA Foundation. You can easily make a gift online now using our secure online giving page. To make a gift via check, please make your check payable to The UCLA Foundation and write Broad Stem Cell Research Center and the fund name, such as Annual Fund, Innovation Fund or Training Fund in the memo line. Giving to our Annual Fund supports our center’s greatest needs. Yes! We welcome gifts from around the world. Methods and tax benefits of giving vary from country to country. You may set up a recurring gift through our secure online giving page by simply clicking “recurring” on the second screen. You may set up a pledge through our secure online giving page by selecting “make this gift a pledge” on the second screen. You may make a gift in honor of or in memory of someone through our secure online giving page by checking the box next to “I'd like to give this gift in honor or in memory of someone” on the bottom of the second screen. You can then specify which type of gift you are making (in honor of, in memory of) and provide the name of the person you are recognizing. The impact of your gift to the center may be doubled or possibly tripled! To find out if your company has a matching gift policy, use our matching gift database. On the bottom of the third screen of our secure online giving page, please check the box next to “my employer (or my spouse’s/partner’s employer) will match my gift.” You will then be prompted to enter the name of the employer that will match the gift. Yes, payroll deduction is an option for UCLA employees. You can easily set up a one-time or recurring payroll deduction now using our secure online giving page. On the first screen (giving details page), please use the sign in feature on the top right using your last name and current UCLA Employee I.D. (only current UCLA employees will be given this option). The payroll deduction option will appear at the bottom of the second screen. Bequests are gifts made through an individual’s will or living trust and are the most common form of a planned gift. Whether you wish to provide general operating income or support a specific program or research focus, including the center in your will or living trust will make a lasting impact. Amounts that have accumulated tax-free in an Individual Retirement Account (IRA), 401(k), or another qualified plan can be an excellent resource for making an outright or legacy gift to the center. You can donate your unused retirement assets by designating The UCLA Foundation as the beneficiary of your IRA, 401(k), or other qualified plan. To designate your gift, our office will work with you to develop an internal memo to specify how your gift will be directed at the center. Under the terms of a charitable gift annuity, you transfer assets today that will be used to benefit the center in the future. A charitable remainder unitrust allows you to make a gift to the center and at the same time retain a benefit from the assets you give. Your irrevocable contribution of cash, securities or other property will be placed in a trust, and that trust will pay an income stream to you or your named beneficiary for life and/or for a set term of years. Gifts of other types of assets, such as real estate or appreciated securities, may better fit your needs and goals while providing you with tax or income benefits.

When is a Unique EIN Required?

A department at UCLA may require a unique federal taxpayer ID number, such as those that provide medical services for patient billing or insurance purposes. If a department at UCLA believes it needs a unique taxpayer ID number to distinguish itself from the general taxpayer ID number, or needs to change a name or address to an existing EIN, the department must contact Tax Services, which is the Office of Record for all EINs at UCLA. It is crucial to consult UCLA Tax Services before using one of these unique taxpayer ID numbers for any other purpose.

Requesting a New EIN for a UCLA Department

If a UCLA department needs to obtain a new EIN, the following procedure must be followed:

Contact Tax Services: The department must first contact Tax Services, which is the Office of Record for all EINs at UCLA, to request the new EIN.
Tax Services Completes the Application: If the department’s request is approved by Tax Services, the tax consultant will complete an SS-4 (Application for Employer Identification Number) and fax the form to the Internal Revenue Service on behalf of the requesting party. Tax Services will receive the new EIN over the phone, so the department can begin to use it immediately.
Receive Confirmation from the IRS: The Internal Revenue Service will confirm the new EIN by sending a 147C Letter to Tax Services to verify the new federal taxpayer ID number. Tax Services will provide a copy to the department for their records. Departments can send the 147C Letter to vendors to verify the taxpayer ID number. Note: requests for UCLA's EINs are generally provided on Form W-9. Requests for 147C Letters should be sent to Tax Services if the department needs confirmation of its EIN from the IRS. Tax Services will request the 147C Letters on behalf of UCLA.

Responding to Requests for UCLA's Taxpayer ID Numbers

UCLA often receives requests for taxpayer identification numbers (TINs) which are also known as employer identification numbers (EINs). In general, requests for UCLA's taxpayer identification number are made by:

Payers in order for them to properly report information regarding miscellaneous payments made to the University (interest, dividends, rents, royalties, etc.).
Donors to enable them to claim tax deductions for gifts and donations made to the University.
Insurance providers for patient billing purposes.

If you receive a request for UCLA's federal or state taxpayer ID number, please refer to the following information.

Federal Taxpayer Identification Numbers

UCLA’s taxpayer identification numbers (TINs) are the employer identification numbers assigned by the Internal Revenue Service. UCLA's federal taxpayer ID number is 95-6006143. A department may respond to a request for UCLA's federal TIN by providing either of the following documents:

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Form W-9 - The IRS form used to respond to vendor requests for UCLA's taxpayer ID number.
147C Letter - Official IRS confirmation of UCLA's taxpayer ID number with the Internal Revenue Service.

State Taxpayer Identification Numbers

Every employer, including the University of California, is assigned an Employer Account Number (EAN) by the state.

Public Access to Nonprofit Tax Information

Tax returns filed by nonprofit organizations are public records. and raw data in XML. 2011-2018 fiscal years, but may include older records. of full Form 990 documents wherever possible. 2016. have to file form 990-EZ. which have filed a Form 990, Form 990EZ or Form 990PF. 990PF are also included. Raw filing data. Exempt Organization profiles. Includes organization names, addresses, etc. Form 990 documents. and ProPublica. Form 990 documents as XML files. officers, tax schedules, etc.) in machine-readable format. available for electronically filed documents. Audits. in a single fiscal year.

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