UCLA Software Central Resources: A Comprehensive Guide

UCLA provides a wealth of software resources to its faculty, staff, and students to support teaching, research, collaboration, and administrative tasks. This guide offers an overview of these resources, including how to access them, their costs, and specific usage guidelines.

Adobe Creative Cloud

UCLA has secured a sitewide license for Adobe Creative Cloud, granting access to various Adobe applications, including Acrobat, Photoshop, and Illustrator.

Eligibility: Available for use by all UCLA Faculty, Researchers, and Students on UCLA owned or leased and personal equipment for teaching and/or research only.

Features Not Included: This Adobe Creative Cloud license does not include the features listed below or cloud storage, as it is not an approved storage platform.

Adobe Fonts
Adobe Firefly
Adobe Express
Custom signatures

Purchasing: DGIT's Computer Hardware/Software Order form.

Cost: Paid annual subscription.

Atlassian Cloud

Atlassian Cloud is a suite of tools that help teams collaborate, share information, and track project progress.

Purchasing: Purchasing is not required.

Calendly

Calendly is a scheduling tool.

Important Note: Calendly is not approved for use at UCLA Health. Please use Microsoft Bookings instead.

Read also: Navigating Tech Breadth at UCLA

ChatGPT

ChatGPT is an AI-powered tool that can help generate text, summarize information, brainstorm ideas, and assist with writing and research tasks.

Eligibility: For faculty and staff only.

Purchasing: UCLA campus ServiceNow Catalog.

Cost: Paid license. For step-by-step instructions to order, visit the UCLA ChatGPT Purchase Guide

Notes: While this product has been vetted for security and privacy concerns, excluding the use of Protected Health Information (PHI) data, please consult the responsible use guidelines from both UCLA and UCOP before engaging in active use.

Read also: Understanding UCLA Counselors

DocuSign

DocuSign is a cloud-based software system that makes it easy and efficient to collect electronic signatures. Electronic signatures provide an alternative to paper-based forms and wet-ink signatures. DocuSign is a secure, legally-binding electronic signature application, allowing users to sign and complete forms digitally from anywhere at any time.

Purchasing: DocuSign is allocated by UCLA Health IT.

Training:* DocuSign Training for Senders (1 hour): This course is intended for UCLA employees who are responsible for sending and managing documents using DocuSign. All employees who will have the role of DocuSign Sender are required to take this course. This is an introductory level course and requires no prior knowledge of DocuSign or UCLA specific policies and security issues related to DocuSign.

* **Note:** You will need an active DocuSign account in order to access the DocuSign University courses included within this course.

GraphPad

Purchasing: Directly from GraphPad

Cost: Paid license

Notes: GraphPad no longer accepts POs. For GraphPad only, Corporate Finance has authorized the purchase of this software via PCard. Your fund managers or department/division purchasers can purchase licenses by visiting GraphPad’s site - www.graphpad.com. They will need to select Pricing, then Academic, then select the number of licenses you need. Please note, with either purchase method, a 2-seat minimum is required.

MATLAB

MATLAB software is available for self-service installation on individual user computers. The campus license is handled directly through MathWorks.

Canva

Canva is an intuitive graphic design tool for creating social media graphics, flyers, presentations, and more. Canva supports the UCLA community in producing engaging content, collaborating with peers, and streamlining group projects.

Microsoft 365 Copilot

Microsoft 365 Copilot, an add-on paid license, is an AI-powered productivity tool that integrates with your Microsoft 365 apps like Word, Excel, PowerPoint, Outlook, Teams, and more. Microsoft 365 Copilot provides real-time intelligent assistance to enhance creativity, productivity, and skills.

Purchasing: Department Authorizers must submit a request on behalf of Mednet users.

FAQ: Microsoft Copilot Knowledge Base

Cost: Although there is no recharge at this time, FAU is required on the request form. UCLA Health IT is currently funding Copilot for Microsoft 365 licenses for the 2025-26 fiscal year.

Parallels

Parallels Desktop enables you to run Windows and other OSs on Mac.

Purchasing: DGIT's Computer Hardware/Software Order form

Cost: Paid license

Other Useful Resources

Box: Box is a University approved, secure and free method to store and share documents online. Users can create files and folders, share them using a direct link, and invite both UCLA and external team members to collaborate. Box is easily accessible from anywhere, on smartphone, tablet, or your computer.
1Password: 1Password provides a secure, confidential password manager software application to store, retrieve, and manage complex passwords. Strong passwords are a critical defense against account misuse and data breach.

Important General Notes

DGIT's Guide to Purchasing Software: Software purchasing made simple with our comprehensive guide! If you do not know your BOL account information, please visit My Services on the UCLA Identity and Accounts Manager site.
SEASnet Information: SEASnet is not responsible for the installation of any software on your machine, either in UCLA or at home. Walk-in assistance will not be provided. Finally, please make sure that you keep a copy of product key information for all software you have downloaded.
MAC Users: For Office 2024, run the Serializer before installation.

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