University of Maryland, Baltimore County (UMBC) Office of the Registrar: A Comprehensive Guide
The University of Maryland, Baltimore County (UMBC) Office of the Registrar plays a vital role in the academic lives of students, faculty, and alumni. Serving as the central hub for academic records, enrollment management, and curriculum maintenance, the Registrar's Office ensures the smooth operation of various academic processes. This article provides a detailed overview of the functions and services offered by the UMBC Office of the Registrar.
Mission and Core Functions
The primary mission of the UMBC Office of the Registrar is to provide the UMBC community with high-quality services related to academic programs, enrollment, records, and graduation. This mission is accomplished through several core functions:
- Academic Record Stewardship: The Registrar’s Office serves as the steward of academic records at UMBC. As custodians of the academic record, they provide transcripts, enrollment and degree verification, transfer credit reports, diplomas, and more.
- Registration Operations: The Registrar’s Office oversees all registration operations, including system setup and providing guidance and support to students and faculty navigating the enrollment process.
- Course and Catalog Management: The Registrar’s Office maintains all UMBC course offerings in Peoplesoft Student Administration (SA) and handle the publication of the Undergraduate Catalog. In partnership with academic departments, they create and publish the Fall and Spring Schedule of Classes.
- Academic Planning Tools: The Registrar’s Office implements, maintains and provides user guidance for academic planning tools including undergraduate degree audits, degree planner, and transfer course equivalency databases. They complete transfer credit evaluations.
Academic Records Management
As the steward of academic records, the Registrar's Office is responsible for maintaining the integrity and accuracy of all student academic data. This includes:
Transcripts
Official academic transcripts are essential documents for students applying to graduate school, seeking employment, or transferring to other institutions. The Registrar's Office provides official transcripts upon request, ensuring that they accurately reflect a student's academic history at UMBC.
Enrollment and Degree Verification
Enrollment and degree verification services are crucial for students and alumni who need to provide proof of their academic status to employers, insurance companies, or other organizations. The Registrar's Office offers official verification letters and certificates to confirm a student's enrollment or degree completion.
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Transfer Credit Reports
Transfer credit reports outline how courses taken at other institutions have been evaluated and applied toward a student's degree requirements at UMBC. The Registrar's Office processes transfer credit evaluations to determine the equivalency of courses and ensures that students receive appropriate credit for their prior academic work.
Diplomas
Diplomas are the official documents certifying the completion of a degree program. The Registrar's Office is responsible for issuing diplomas to graduating students, ensuring that they are accurate and reflect the student's name, degree, and date of graduation.
Registration and Enrollment Services
The Registrar's Office plays a central role in the registration and enrollment process, providing support and guidance to students and faculty.
System Setup and Management
The Registrar's Office is responsible for setting up and maintaining the systems used for course registration, including PeopleSoft Student Administration (SA). This involves configuring the system to accommodate course offerings, enrollment limits, and other registration parameters.
Student and Faculty Support
Navigating the enrollment process can be complex, and the Registrar's Office provides guidance and support to students and faculty. This includes answering questions about registration policies, resolving enrollment issues, and providing training on how to use the registration system.
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Course and Catalog Management
The Registrar's Office maintains the official record of all UMBC course offerings and is responsible for publishing the Undergraduate Catalog and the Schedule of Classes.
Course Maintenance in PeopleSoft SA
The Registrar's Office maintains all UMBC course offerings in PeopleSoft Student Administration (SA). This includes entering course information, updating course descriptions, and managing course attributes.
Undergraduate Catalog
The Undergraduate Catalog is the official source of information about UMBC's academic programs, courses, and policies. The Registrar's Office handles the publication of the Undergraduate Catalog, ensuring that it is accurate and up-to-date.
Schedule of Classes
In partnership with academic departments, the Registrar’s Office creates and publishes the Fall and Spring Schedule of Classes. This involves collecting course information from departments, scheduling classes, and publishing the schedule online.
Academic Planning Tools and Resources
The Registrar's Office provides a range of academic planning tools and resources to help students stay on track toward graduation.
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Undergraduate Degree Audits
Undergraduate degree audits provide students with a personalized report that outlines their progress toward meeting their degree requirements. The Registrar's Office implements, maintains and provides user guidance for these audits, helping students identify any remaining requirements and plan their course schedules accordingly.
Degree Planner
The degree planner is a tool that allows students to create a customized plan for completing their degree requirements. The Registrar's Office implements, maintains and provides user guidance for degree planner, helping students visualize their academic path and make informed decisions about course selection.
Transfer Course Equivalency Databases
Transfer course equivalency databases provide information about how courses taken at other institutions will transfer to UMBC. The Registrar's Office implements, maintains and provides user guidance for transfer course equivalency databases, helping students understand how their prior coursework will apply toward their degree requirements.
Transfer Credit Evaluations
The Registrar's Office completes transfer credit evaluations to determine the equivalency of courses taken at other institutions. This ensures that students receive appropriate credit for their prior academic work and that their transfer credits are accurately reflected in their academic record.
Contact Information and Accessibility
The Registrar's Office is committed to providing accessible and responsive service to the UMBC community.
Help Ticket Request
Students, faculty, and staff can submit help ticket requests online to receive assistance with various issues related to registration, records, and academic policies.
Phone Support
In addition to the help ticket request option, the Registrar’s Office is available by phone (410-455-2500) Monday-Friday 8:30 am - 4:30 pm.
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