Navigating the UVA Academic Calendar: Key Dates and Programs
The University of Virginia (UVA) operates on a detailed academic calendar that dictates important dates and deadlines for students, faculty, and staff. This calendar includes holidays, breaks, exam periods, and program-specific dates. Understanding the UVA academic calendar is crucial for effective planning and participation in university life. It is important to note that the UVA academic calendars are proposed by the Provost's Office and approved by the University President. However, the Schools of Law, Medicine, and Graduate Business operate on different academic calendars, along with some programs designed for working executives.
Key Dates for the Academic Year
The UVA academic calendar includes important dates, such as holidays and breaks. Here's an overview of some significant dates:
- July 3, 11, 19: Summer Fridays (All Offices Closed)
- July 4: Independence Day Holiday (All Offices Closed)
- July 24: First Day for 10-Month Employees
- July 31: Convocation (All UVA Employees)
- August 7: First Day for All Students
- September 1: Labor Day (All Offices Closed)
- October 9: End of 1st Nine Weeks
- October 10 & 13: Fall Break (All Offices Closed)
- November 24-28: Thanksgiving Break (Students/10-Month Employees)
- November 24-25: 12-Month Employee Work Days
- November 26-28: Thanksgiving Holiday (All Offices Closed)
- December 8-12: High School Fall LEAP Testing
- December 19: End of 2nd Nine Weeks
- Dec. 22 - Jan. 5: Winter Break (All Offices Closed)
- January 6: All Employees Return
- January 7: New Student Orientation
- January 8: All Students Return/Second Semester Begins
- January 19: Martin Luther King, Jr.
English Language Programs and Important Dates
UVA provides several English language programs and services through the Center for American English Language and Culture (CAELC) to support non-native English speakers. These programs include the University of Virginia English Language Proficiency Exam (UVELPE), Conversational English Program, Summer Workplace English Program, and the English for Academic Purposes (EAP) Program. Here are important dates and deadlines related to these programs for the academic years 2025 and 2026:
Summer 2025
- May 20, 21, 22, 2025: Spring UVELPE (University of Virginia English Language Proficiency Exam)
- June 2 - July 10, 2025: Conversational English Program (for incoming LLM students)
- June 17 - July 16, 2025: Summer Workplace English Program (for UVA employees)
- July 14 - August 8, 2025: Summer 2025 English for Academic Purposes (EAP) Program (4 weeks, in-person)
- July 16, 2025: Students and graduate departments receive UVELPE test scores and Fall 2025 course placements.
- August 20-22, 2025: VISAS Intern Week
Fall 2025
- September 2, 2025: Student Deadline for any ESL class changes.
- September 2, 2025: Department Deadline to request deferrals and waivers.
- September 8-11, 2025: First week of ESL classes (2 weeks after UVA classes begin). Classes are held in the evenings Monday through Thursday.
- September 22, 2025: VISAS programming begins.
- By September 24, 2025: CAELC registers students in SIS for Fall ESL classes
- October 13-14, 2025: Fall reading days (no ESL classes)
- November 4, 2025: Election day (no ESL classes)
- November 26-28, 2025: Thanksgiving recess (no ESL classes)
- December 1-4, 2025: Last week of ESL classes (1 week before UVA classes end)
- By December 8, 2025: ESL classes grades posted in SIS
- December 10, 2025: Fall UVELPE (University of Virginia English Language Proficiency Exam) 7-10am and 12-3pm
- December 19, 2025 (tentative): Graduate departments receive Fall 2025 student progress reports and departments and students Spring 2026 ESL course placements.
- December 24, 2025 - January 1, 2026: Holiday recess
Spring 2026
- January 20, 2026: Student Deadline for any ESL class changes.
- January 20, 2026: Department Deadline to request deferrals and waivers.
- January 26-29, 2026: First week of ESL classes (2 weeks after UVA classes begin). Classes are held in the evenings Monday through Thursday.
- February 9, 2026: VISAS programming begins.
- By February 18, 2026: CAELC registers students for Spring ESL classes in SIS.
- March 2-6, 2026: Spring recess (no ESL classes this week)
- April 20-23, 2026: Last week of ESL classes (1 week before UVA classes end)
- By April 27, 2026: ESL classes grades posted in SIS
- May 13, 2026 (tentative): Graduate departments receive Spring 2025 student progress reports and Fall 2025 ESL course recommendations.
Summer 2026
- May 19, 20, 21, 2026: Spring UVELPE (University of Virginia English Language Proficiency Exam).
- TBDSummer 2025: English for Academic Purposes (EAP) Program (4 weeks, in-person).
Accessing and Importing the Academic Calendar
To stay organized, you can download and import the Academic Calendar into your preferred calendar application:
Download the 2025-2026 Academic Calendar.ics
Read also: Understanding the NTU Academic Calendar
Import into Your Calendar:
- For Outlook: Open Outlook, go to the "File" tab, select "Open & Export," then click "Import/Export." Choose "Import an iCalendar (.ics) or vCalendar file," and select the downloaded file.
- For Google Calendar: Go to Google Calendar, click the gear icon, select "Settings," then "Import & export." Click "Select file from your computer" and choose the downloaded .ics file.
Read also: Understanding DeVry's Academic Dates
Read also: Fall Semester at ASU: Key Dates
tags: #uva #academic #calendar
