Navigating the Baker College Transcript Request Process: A Comprehensive Guide

Gaining access to your academic transcript from Baker College is a crucial step for various purposes, whether you're applying to another institution, seeking employment, or simply need a record of your academic achievements. This article provides a detailed overview of the Baker College transcript request process, including information relevant to both traditional students and those participating in concurrent enrollment programs.

Understanding the Basics

An "educational record" is defined as any record maintained by Baker College that directly relates to a student, regardless of the format (handwriting, print, electronic, etc.). Eligible students have certain rights regarding their educational records, as outlined by the Family Educational Rights and Privacy Act (FERPA). These rights include the ability to inspect and review their records, request amendments if they believe the records are inaccurate or misleading, and control the disclosure of their Personally Identifiable Information (PII).

Requesting Your Transcript

To ensure a transcript is considered official, it must be sent directly to the institution or business you designate in writing via electronic submission. Your transcripts will be labeled as “Official Transcript” and include the print date, the College’s official name, official College seal and signature of the Registrar. All Baker College transcripts are handled by a third-party provider called Parchment Exchange.

Baker College adheres to the Michigan Association of Collegiate Registrars and Admissions Officers’ (MACRAO) official transcript policy. The MACRAO policy is one in which all Michigan colleges/universities agree not to issue official transcripts directly to students. Official transcripts from other institutions are not reissued or copied for distribution by the College.

Key Information Included on the Transcript

Your Baker College transcript provides a comprehensive record of your academic history at the institution. This includes:

Course Information: A listing of all courses taken, including course titles, credit hours, and grades received.
Grades: Concurrent enrollment course grades are submitted by the concurrent enrollment instructor by the first Monday after the conclusion of the academic term. In some cases, at the discretion of your concurrent enrollment instructor, you may receive a different grade for the high school credits than the grade you receive for your college credits. Grades can be viewed online.
GPA: In every term, a student’s academic record comprises courses with various grades. When calculating the GPA (grade point average), only courses with letter grades of A, B, C, D (including + ‘s and -’s), and F are used.
Personal Information: It’s important for students to verify the accuracy of their transcript information. If you notice any errors such as a misspelled name, incorrect student ID number, or inaccurate grades, be sure to reach out to your Running Start Coordinator or Outreach Liaison for assistance.
Unique Identification Number (UIN): As a student at Baker College, you’ll receive an 8-digit Unique Identification Number (UIN), which serves as your identification in the College’s student record system. If you ever forget your UIN, you can easily look it up online. Just log in to my.baker.edu and navigate to your profile by clicking on your name in the upper right corner. From there, select “My User Account Info,” and you’ll find your UIN displayed on the right-hand side of the page.

Special Considerations for Concurrent Enrollment Students

As a student in the Running Start program, you have access to concurrent enrollment courses provided by Baker College. These courses are taught at your high school or technical center by instructors approved by Baker College. By enrolling in these courses, you have the opportunity to earn both high school and college credits simultaneously. When you successfully finish a concurrent enrollment course, you earn transcripted credit from Baker College.

Enrollment Process

Create an account for the Baker College Enrollment Portal by entering your information and selecting the Undergraduate application. Access the My Application tab and fill out the required information. Once you’ve finished the application process, your registration for the course will be done using a class roster provided by your high school. To ensure you’re included in the roster for a Baker College concurrent enrollment course, it’s important to speak with either the concurrent enrollment instructor or your high school guidance counselor. Baker College does not charge students or parents for enrollment in concurrent enrollment courses. The first time you enroll in a concurrent enrollment course, you’ll also need to complete Baker College’s Orientation course.

Academic Expectations

When you join a concurrent enrollment course, you’re stepping into a real Baker College classroom. You’ll cover the same material as on-campus students and your instructor(s) will use the same assessment methods. Be prepared for a faster pace, more personal responsibility, and higher expectations compared to a typical high school course. All your course materials and assignments will be available on Canvas, Baker College’s Learning Management System.

Withdrawal and Grades

To withdraw from a concurrent enrollment course, you should first discuss your situation with your high school guidance counselor and/or instructor. If you decide to withdraw after the second week of the course, a ‘W’ will be recorded on your Baker College transcript. It’s important to note that a ‘W’ does not impact your GPA, but it may affect your eligibility to enroll in future concurrent enrollment courses.

Transferring Credits

Most colleges and universities generally accept Baker College credits. Baker College is accredited by the National Alliance of Concurrent Enrollment Partnerships (NACEP), regionally accredited by the Higher Learning Commission, and part of the Michigan Transfer Agreement (MTA). Therefore, credits earned at Baker College should transfer to other Michigan colleges and universities, as well as those outside of Michigan. When planning to transfer your concurrent enrollment credits, you can use www.mitransfer.org to see course equivalencies at other participating colleges and universities in Michigan.

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Understanding FERPA and Your Rights

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their educational records. A student should submit to the registrar, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected.

Disclosure of Records

The College discloses educational records without a student’s prior written consent under the FERPA exception for disclosure to College officials with legitimate educational interests. A College official is a person employed by Baker College in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee such as a disciplinary or grievance committee. A College official also may include a volunteer or contractor outside of Baker College who performs an institutional service or function for which the College would otherwise use its own employees and who is under the direct control of the College with respect to the use and maintenance of PII from educational records such as an attorney, auditor, collection agent or a student volunteering to assist another College official in performing his or her tasks. A College official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibilities for the College.

Exceptions to Consent

The Family Educational Rights Act (FERPA) permits the disclosure of PII from a student’s educational records, without the student’s consent, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to College officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information and disclosures to the student, §99.32 of the FERPA regulations requires the institution to record disclosures. Eligible students have a right to inspect and review the records of disclosures.

Examples of permissible disclosures without consent include:

To other College officials, including teachers, within Baker College, whom the College has determined to have legitimate educational interests.
To officials of another College where the student seeks or intends to enroll, or where the student is already enrolled, if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34.
To the Comptroller General, the U. S. Secretary of Education, or state and local educational authorities.
In connection with financial aid for which the student has applied or received.
To organizations conducting studies for, or on behalf of, the College, in order to develop, validate or administer predictive tests; administer student aid programs or improve instruction.
To accrediting organizations to carry out their accrediting functions.
To parents of an eligible student if the student is a dependent for IRS tax purposes.
To comply with a judicial order or lawfully issued subpoena.
To appropriate officials in connection with a health or safety emergency, subject to §99.36.
Information the College has designated as “directory information” under §99.37.
To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39.
To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the College determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the College’s rules or policies with respect to the allegation made against him or her.
To parents of a student regarding the student’s violation of any federal, state or local law, or of any rules or policies of the College, governing the use or possession of alcohol or a controlled substance, if the College determines the student committed a disciplinary violation and the student is under the age of 21.

Amendment of Records

You have the right to have your educational record amended if you believe the record is inaccurate, misleading or in violation of your privacy rights. A student must ask the record custodian of Baker College to amend a record. Baker College may comply with the request or may determine that it is not appropriate to comply.

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If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. The hearing will be conducted by an objective hearing officer, who may be an official of the institution. The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student’s educational record. The student may be assisted by one or more individuals, including an attorney. Baker College will prepare a written decision based solely on the evidence presented at the hearing. The statement will be maintained as part of the student’s educational record as long as the contested portion is maintained.

Additional Resources and Support

As a student at Baker College, you’ll receive an 8-digit Unique Identification Number (UIN), which serves as your identification in the College’s student record system. If you ever forget your UIN, you can easily look it up online. Just log in to my.baker.edu and navigate to your profile by clicking on your name in the upper right corner. From there, select “My User Account Info,” and you’ll find your UIN displayed on the right-hand side of the page.

Baker College offers a wide range of resources to support its students throughout their academic journey. As a concurrent enrollment student, you’re officially part of the Baker College student community, which means you have access to a wide range of resources. Whether it’s accessing online library resources or utilizing the Academic Resource Center, you’re entitled to the same benefits as on-campus students. Running Start students may obtain a Baker College student ID card at any campus, free of charge.

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